Fee Motion Supervisor

About the role

We are looking for a highly skilled, trusted, and detail-oriented Legal Assistant Supervisor to support our Fee Motion department. This long-term, high-impact role is dedicated to overseeing every aspect of the Fee Motion process, ensuring accuracy, consistency, and that no detail is overlooked.

Responsibilities

• Manage all Fee Motion-related deadlines, including court-imposed deadlines, contractual obligations, and deadlines for Motions for Attorneys' Fees, Costs, and Expenses
• Maintain a comprehensive understanding of each case's life cycle and proactively address any risks associated with upcoming deadlines
• Review dashboards and other reporting tools to monitor case progress, deadlines, and team performance
• Ensure compliance with court rules and jurisdictional requirements in both Federal and State Courts; coordinate e-filing and track deadlines
• Maintain organized records of billing documentation, time entries, and financial supporting evidence
• Supervise, train, and mentor a team of 5-10 fee motion legal assistants; manage workload distribution and deadlines
• Review time entries, billing records, and cost documentation for accuracy; identify and resolve discrepancies
• Review team work product for accuracy and compliance; serve as escalation point for complex matters
• Proactively follow up to ensure work is consistently progressing without delays
• Track fee motion outcomes and compile performance and financial metrics for management
• Develop and implement SOPs and best practices for fee motion preparation and workflow
• Identify opportunities to streamline workflows and enhance operational efficiency; ensure compliance with firm policies and ethical standards
• Anticipate challenges or bottlenecks and implement solutions before issues escalate

Requirements

• Minimum 2 years of supervisory experience managing 5-10 legal support staff
• Demonstrated experience in deadline management
• Financial background: billing records, time entry review, cost documentation, or related experience
• Strong knowledge of court procedures, e-filing systems, and legal formatting
• Excellent attention to detail, organizational skills, and written/verbal communication
• Preferred: Law firm experience, paralegal certificate or equivalent legal training, familiarity with billing/timekeeping software (e.g., Clio, MyCase, Timeslips), background in accounting, bookkeeping, or legal billing, experience developing SOPs or training materials

Benefits

• 401(k) with Employer Match - Plan for your future with confidence and company support
• Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy
• Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events
• Paid Parking - Convenient and covered, so you can focus on your day
• Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters
• Employee Referral Program - Earn rewards for introducing talented individuals to our team
• Employee Assistance Program (EAP) - Confidential resources for personal and professional support
• Employee Discount Program - Access to exclusive savings on a variety of products and services