FBS Coordinator II

Essential Duties/Tasks

• Serves as primary contact for one or more departments
• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
• Communicates policies and procedures to assigned unit/department(s)
• Researches policies, practices, and atypical transactions and makes recommendations as needed
• May coordinate a specialized or complex task for one or more units
• May review financial transactions for compliance
• May be subject matter expert for certain types of financial transactions for the university
• Provides customer service

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
• Enters and reviews non-routine travel expense reports
• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Makes assignments of commodity or account codes to requisitions and invoices as directed
• May prepare and update non-standard reports and assist with complex reports
• Affixes responsibility for account verification or reconciliation and research discrepancies
• Affixes responsibility for gathering transaction data/information
• Enters payment and enclosure distribution
• Reviews financial transactions for compliance

Training/Support

• Supports and shadows strategic partners
• Drafts and updates internal job aides
• Supervises student workers

Department Specific

• Provides backup support to purchasing and A/P functions and assists in year-end close out
• Reviews FAMIS encumbrances and communicates with the A/P processor to resolve outstanding encumbrances
• Processes and audits all Marketplace deposits for student payments and communicates payment handling procedures and changes in policy to library units to ensure compliance
• Serves as backup to libraries payment card purchases reallocation and coding, ensuring the security of credit card numbers and maintaining documentation
• Processes library-awarded scholarships through SPARTA and AggieBuy and maintains scholarship reporting
• Maintains electronic business records in accordance with required retention schedules
• Participates in the cross-training of classified staff and training of student employees