Faith Formation Administrative Assistant

About the role

Saint Joseph Catholic Church is seeking a part-time Faith Formation Administrative Assistant to provide essential administrative and program support for the parish’s Faith Formation ministries.

Responsibilities

• Serve as an administrative point of contact for parish families participating in Faith Formation programs.
• Communicate clearly and professionally with families through email, phone, mail, and other parish communication channels.
• Prepare materials and provide administrative support for Catechesis of the Good Shepherd, sacramental preparation, Faith Formation programs, and special events.
• Cook up to 20–25 hours per week and may include benefits.
• Work hours are primarily weekdays, with occasional evening or weekend hours required to support Faith Formation programs and events.
• Protecting Children (VIRTUS) Responsibilities:
• Serve as the parish representative for Protecting Children (VIRTUS) compliance.
• Help ensure that parish employees and volunteers complete required E3 certification and related safe-environment requirements.
• Maintain accurate records regarding employee and volunteer certification and compliance.
• Communicate requirements, deadlines, and necessary follow-up to employees and volunteers.
• Monitor annual requirements and assist the parish in maintaining compliance with Archdiocesan policies and procedures.

Qualifications

• Practicing Roman Catholic with an understanding of Catholic teaching, the sacraments, and the mission of the Church.
• Strong organizational skills with careful attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Ability to interact warmly and professionally with parish families, volunteers, staff, and ministry participants.
• Ability to manage multiple priorities and maintain accurate records.
• Proficiency with Microsoft Office Professional Suite and comfort learning and working within online databases and parish management systems.
• Ability to work independently while also contributing effectively as part of a collaborative parish team.
• Prior administrative experience is preferred; two or more years of administrative experience is a plus.
• Ability to maintain appropriate confidentiality and exercise sound judgment when working with family, sacramental, and volunteer records.
• Willingness to work occasional evening or weekend hours in support of Faith Formation programs and events.