Administrative Assistants

Full-time temporary position for two years, with potential for extension. Monday – Friday between 8:00 am – 5:00 pm.

Pay Rate Range: $18.00–$21.00

Job Summary

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group/department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Responsibilities

• Proactively manage calendar and correspondence support for the Executive Director.
• Support meeting operations with materials, agenda, room set-up and documentation (in person and zoom).
• Maintain confidentiality of sensitive discussions, emails, and other communications.
• Share meeting agendas and minutes with participants.
• Provide a physical presence in the administration office to be a point of knowledge for building management services, vendors, caterers, and other visitors.
• Create drafts and submit final messaging for social media content, blog articles, newsletters, and physical displays.
• Track all library ticket submissions for centralized campus services, send follow-up emails when needed, and ensure completion.
• Responsible for ordering, receiving, and setting up catering for internal and external library events.
• Participate in statistics collection and qualitative analysis.
• Assist with human resources activities as needed (payroll, ePafs, job postings, etc.).
• Miscellaneous office support.

Minimum Qualifications

Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

• Typically requires at least 1 year of related experience.
• This is an Intermediate Level position in the Support track.
• Library experience and wide knowledge of computer software programs.
• Excellent written and oral communication skills.

Benefits

Benefited Staff.

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

This response is AI-generated, for reference only.