Administrative Assistant

Responsibilities

Come and join the RMC Family! We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region. Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development. Quality Healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare. Riverside Medical Clinic is the best place to work, practice medicine, and receive care.

Qualifications

• High School Diploma or equivalent required.
• AA/AS degree preferred.
• Two (2) to four (4) years working in an administrative capacity required.
• Healthcare clerical or administrative experience required.
• Knowledge of medical terminology preferred.
• Able to type 50 wpm.
• Must have excellent computer skills in Word, Excel, PowerPoint, and Access.

Essential Functions

• Assists in the development, maintenance, and tracking of departmental files.
• Provides admin support for department leadership including preparing reports, updating and maintaining spreadsheets, documents and workflows.
• Responsible for department supply ordering and inventory.
• Coordinating and conducting administrative tasks related to new clinic or department openings.
• Assists Medical Records department with patient related documents.
• Maintain department files and share drives.
• Department files: staff competencies, new and existing workflows, maintains departmental related spreadsheets, contact groups and projects.
• Maintains department share drive, ensuring folders are up to date.
• Prepares reports for department leadership.
• Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and orders lunches for various meetings and training for department staff and as needed throughout the organization.
• Prepares materials for staff members prior to meetings, sends out reminders, prepares agendas, takes minutes and prepares minutes for distribution to members.
• Edits, updates and maintains department documents including, guidelines, forms, and policies.
• Works closely with Quality Executive Administrative Assistant to ensure departmental policies are up to date.
• Maintains department master calendar, schedules meetings.
• Schedules appointments and maintains the calendar for department leadership.
• Schedules meetings and interviews (if needed).
• Assists with department and regulatory audits.
• Assists with completing or obtaining data for audits and audit related requirements.
• Maintains department binders and literature. emergency preparedness binders for department., including maintaining and updating orientation binders.
• Assists with completing administrative forms and documents related to staffing.
• Verifies department communication for accuracy.
• Assists in editing electronic communication from department leaders.

About Universal Health Services

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.