Faculty Success Coordinator

Salary

The annual salary for this position ranges from $52,200 to $63,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Purpose of Position

This position provides administrative, operational, programmatic, and communications support for the Division of Faculty Success (DFS) and the Center for Teaching and Learning Excellence (CRTLE). This role manages divisional communications and websites, faculty awards processes, and planning for campus-wide faculty events and leadership programs, as well as data tracking, budget and personnel processes, compliance, travel, supervision of student workers and faculty fellows, and daily office operations.

Essential Functions

• Collaborate with the Assistant Vice Provost for Faculty Success on faculty awards processes at the university, system, and state levels, including ordering the trophies/plaques/certificates for the awards and organizing the spreadsheets of awards, correspondence, training sessions, and faculty dossiers.
• Lead divisional communication efforts by maintaining the website, producing relevant content, and drafting the faculty newsletters.
• Cook up events sponsored by the Division of Faculty Success, including event venues, catering, supplies, décor, technology, and calendar and RSVP management for special projects and events. Coordinate and execute all details, including room tech testing, setup, and takedown, for campus-wide events, including Fall and Spring Faculty & Associates meetings, New Faculty Orientations, Leadership Academy, and other DFS activities.
• Aid the DFS team with multiple concurrent initiatives, project coordination, and deadline management in completing compliance checks and other projects.
• Supports the DFS team in supervising the faculty fellows by gathering and organizing information, tracking data, and producing reports in response to special requests.
• Maintain the Assistant Vice Provost's calendar, coordinating meetings and training. Manage daily tasks in the office and occasionally serve as back-up administrative support for CRTLE.
• Manage ProCard charges and reconcile ProCard transactions in their own ProCard. Process travel for the Assistant Vice Provost and the Director of Faculty Management Systems.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of special program coordination and/or administrative assistant experience, OR six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Master’s degree and three (3) years of experience working in a higher education institution or equivalent experience.
• Supervisory experience and experience in managing the hiring process.
• Experience with the University of Texas systems, including UTShare.
• Experience with Microsoft Word, Excel, and other common systems.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to handle multiple tasks in a busy office with a professional demeanor.
• Ability to plan and coordinate events, manage communications and web content, deliver presentations, monitor expenditures, work independently, prioritize tasks, and supervise others.

Work Schedule

Monday through Friday; 8:00am through 5:00pm
Occasional early morning and late evenings as needed
Occasional travel may be required
Hybrid work environment (remote & in-office)

Working Conditions

• Uses standard office equipment
• 10% Travel
• Requires occasional evening or weekend hours

Benefits Information

Position is benefit eligible: Yes

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.