Faculty and Facilities Coordinator

Facilities Management

• Oversees the maintenance, repairs, projects and office/classroom furniture/equipment inventories with building and grounds maintenance that affect normal building operations for both the Knauss Center for Business Education (KCBE) and Olin Hall (OH) spaces.
• Collaborates with Information Technologies Services Media Center and Desktop Services to maintain in excellent working condition all classroom and meeting room technical equipment.
• Main point of contact for audio visual and computer equipment and furniture orders, arrivals, departures, installs, inventories and servicing for internal departments as well as outside vendors.
• Serves as primary building and safety representative for OH and KCBE. Helps facilitate facility emergencies and requests special janitorial services.
• Works closely with Public Safety and Card Services to maintain locks, issuance and inventory of access to all Knauss School of Business buildings/spaces of authorized personnel by maintaining employee confidence and protecting operations by keeping information confidential.
• Maintains updates of electrical, water and other service outages and scheduled shutdowns.
• Serves as the primary contact for group postings, ensuring university and department policies and procedures are followed.
• Coordinates the packing, moving and set-up of KCBE and OH office locations, including but not limited to the purchasing of packing materials needed, scheduling office content moves with Facilities Management and working with ITS and Telecommunications to relocate office computers.
• Oversees all Knauss School furniture needs and works with the Associate Dean of Faculty and Operations regarding new needs and/or repairs.
• Makes sure classroom and meeting room equipment repairs and building maintenance/repairs are recognized and determined, and work requests are submitted online while maintaining service logs.
• Proactively creates and maintains documentation of facility logs such as Salto lock access records, facility management progress logs, building issue records.
• Conducts routine facility checks to ensure functionality of facility and equipment. Documents and reports any issues for maintenance.

Administrative Support for Faculty

• Provides administrative support to assigned faculty groups and committees.
• Collaborates and supports traveling arrangements, including but not limited to, flight booking, hotel reservation, transportation arrangement.
• Be familiar with IT systems provided by the University, such as Concur, Word, Excel, to provide administrative support.
• Proactively engages in learning and training on university-approved AI systems to streamline workflows, enhance efficiency, and explore innovative applications of AI in administrative processes.
• Supports faculty events, including but not limited to, coordinating catering, securing venues, managing RSVPs, and arranging parking. Offers occasional on-site support for events held outside regular business hours.
• Schedules and coordinates meetings.
• Coordinates and distributes speaker gifts for faculty.
• Facilitates problem-solving for faculty.
• Collaborates with other Faculty Support Specialist position(s) to assist with work load overflows, when appropriate.
• Provides backup support for Faculty Support Specialists.
• Performs other duties as assigned.