Facilities Coordinator

Purpose of Position

Maintains physical space, ensuring a safe, clean, and functional environment.

Summary Of Essential Job Functions

• Maintains physical space, ensuring a safe, clean, and functional environment.
• Responsible for visitor(s) screening, notification and verification.
• Courtiers maintenance requests.
• Ensures problems are resolved quickly.
• Acts as liaison between employees and any outside contractors needed to resolve facility problems.
• Coordinates preventive maintenance schedules for buildings and equipment with facility owners.
• Manages hazardous waste disposal programs.
• Manages the paper recycling program.
• Courtiers cleaning services for buildings.
• Maintains up-to-date records for all inspections, including HVAC monitoring for OR OSHA COVID requirements.
• Completes COVID required workplace cleaning daily.
• Maintains and monitors building security system.
• Maintains office supply stock and reordering.
• Courtiers conference room schedule, food and beverage requests. Coordinates offsite meetings as needed.
• Answers and routes incoming calls.
• Maintains and updates employee directory.
• Maintains and ensures regulatory and business documents are on file, organized and up to date.
• Courtiers communication with utility companies.
• Performs other duties as assigned.

Education And Experience Qualifications

• Three years related facilities experience.
• Three years customer service experience working in an office environment.
• Experience working in a security capacity, preferred.

Physical Demands Of Position

• Physically able to lift up to 20 pounds (materials/equipment).
• Effective use of computer, laptop, cell phone and other mobile device to exchange information.

Competencies And Skills Requirements

• Excellent communication skills, both verbal and written.
• Excellent team skills and team oriented.
• Excellent time management skills and meets deadlines.
• Flexible; able to multi-task in response to time-sensitive and changing situations.
• Effective listening skills.
• Objective, solution-oriented problem-solving skills.
• Handles highly sensitive and confidential information.
• Resourceful, able to network and connect people to appropriate resources.
• Technology savvy, comfortable using MS software products.
• Strong planning and organizational skills and follow through.
• Resilient, stays positive and solution oriented.
• Perceptive, discovers underlying issues in situations and re-states them in a helpful way.
• Self-starter with a strong work ethic, able to work without direct supervision.