Facilities & Property Manager- Closes 07/27/2026

About the role

This position provides overall support for the Siletz Tribe in maintaining non-commercial properties and buildings including: existing tribal buildings used for governmental and program services, maintenance and upkeep of assigned rental units, and ensure compliance with associated codes.

Responsibilities

• Work with the Public Works Director and Management to develop an annual plan of inspections for non-commercial tribal buildings, assigned rental units and land owned and/or managed by the Tribe.
• Develop annual rotation of routine maintenance including mowing, noxious weed control and pest control for assigned locations.
• Cookordinate the negotiation and procurement of service contracts for routine inspections of mechanical systems including but not limited to: HVAC, elevator, fire suppression equipment, smoke detectors, alarms, AED units, pest control, security and backup generators.
• Develop database of useful life of structural components such as roof, windows, doors, carpet, tile, appliances/equipment, and replacement rotation for long term planning and budget forecasting.
• Develop rotation of painting, carpet cleaning, and/or replacement, tile deep cleaning and/or replacement for all assigned locations.
• Procure contractors for routine and general repairs and maintenance on assigned buildings.
• Document work completed and complete quarterly and annual reports for CTSI.
• Negotiate the purchase and/or removal of Energy Star (or equivalent) appliances, heating/cooling systems, etc. utilizing standards approved by CTSI.
• Apply for eligible rebates to reimburse the Tribe for costs expended.
• Negotiate and contract for periodic energy audits to determine potential upgrades, reducing utility costs and carbon footprint.
• Perform visual and photographic confirmation of work performed, ensuring all work is up to appropriate standards.
• Ensure appropriate building codes are applied to projects and maintenance.
• Assist the Realty Program in Program in inspecting buildings under consideration to evaluate condition, repair needs, and code compliance.
• Pay invoices and track expenditures for assigned projects and maintenance work completed.
• Develop database of tribally-owned rental units, including individual housing units and other tribal structures available for rent.
• Serve as main contact for assigned rental units, emergency response, procuring advertisement of availability, running background checks, receipt of deposits and rents.
• Maintain database of rent deposits, rents due, rents paid, and any unpaid balances.
• Develop rent structures based on established market value.
• Develop building use policies and procedures when needed.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in business, property management, facilities management, construction management, or related field and 2 years of relevant experience with 2 years of supervisory experience in the field.
• OR an equivalent combination of education and/or experience.
• Experience in facilities maintenance, construction, building operations or property management is preferred.
• Knowledge Of Computer applications – Microsoft Office Suite.
• Safety regulations, building codes and facility compliance requirements.
• AAAHC accreditation facility requirements and infection control procedures for health-related facilities, preferred.
• Database management, record keeping and project tracking systems.
• Policy development and implementation.
• Rental policies and management practices.
• Experience In Managing a variety of properties for occupancy, safety and maintenance.
• Managing multiple projects with different scopes and budgets.
• Budget development, tracking and forecasting.
• Ability To Prioritize and manage multiple tasks and meet established deadlines.
• Communicate effectively with staff, tribal departments, vendors, inspectors and the general public.
• Create and maintain databases to schedule, document and complete goals for code compliance, general upkeep and maintenance, and targeted long-range goals to extend the viability of all tribal buildings and rental units.
• Understand relevant building codes and be able to complete inspections to identify problem areas and respond appropriately.
• Utilize tools for assessing building and rental unit standards and identify potential problem areas.