Facilities Portfolio Planner

About the role

This role focuses on supporting the workplace and facility systems across various facilities worldwide. You will work with an industry-leading team that designs, builds, and maintains facilities and building assets for diverse operating functions.

Responsibilities

• Maintain open communication between tenants and Sustainable Workplaces
• Drive strategic and analytical planning to optimize building and facility services
• Ensure Service Providers deliver efficient and timely execution of facility services
• Support workspace transformation projects by engaging with Space Planning team
• Support issue resolution for tenant needs and long-term projects
• Ensure compliance with GM Global Safety standards
• Write and submit PR's for Move Service Center budget
• Maintain budget, forecasts, and accruals for all billing
• Develop and execute move process checklists and customer orientations
• Conduct monthly reviews with JLL regarding process and services
• Lead and drive action and accountability in space planning strategy meetings
• Support space planning software ideation
• Support all interiors/workplace transformation team initiatives with space data and feasibility studies
• Engage and work with Furniture Coordination, Facility leads, GMIT & MSC when needed in a project move
• Analyze current and forecast headcount, adjacencies, and business needs to translate them into space programs and test fits
• Participate in/lead space strategy meetings to align leaders on how portfolios are used and optimized
• Engage early with requesters to clarify requirements, then develop space proposals and options
• Maintain and adjust seating plans as organizations change, ensuring allocations stay aligned with org charts and functional plans
• Partner with facilities, interiors, and estimating/project management to hand off approved layouts into delivery
• Support adherence to workplace, design, and furniture standards as part of broader facility engineering and architecture governance
• Navigate high levels of organizational churn, balancing competing demands and "unpopular" space decisions through influence, relationships, and political savvy
• Coordinate with change management/comms where moves or re-stacking significantly impact employees

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Engineering, or related field
• Minimum 5 years of relevant experience in facilities management, preferably in a corporate setting
• Experience with space planning and optimization tools
• Strong understanding of global manufacturing system principles
• Excellent communication and interpersonal skills
• Ability to manage multiple projects simultaneously and meet deadlines
• Proficiency in Microsoft Office Suite