Facilities Planning, Sr Project Manager

About the role

The Facilities Planning, Sr Project Manager at Stony Brook Medicine provides project management services for design of new facilities and alterations to existing facilities. Services include identification and diagnosis of existing system conditions, design solutions, preparation of construction documents, and ensuring the constructed design resolves the issues. When working with external design consultants, services include participation in planning, reviewing design and final construction documents, and inspecting completed work to ensure compliance with specifications.

Responsibilities

• Work on Stony Brook Medicine projects located in various locations including SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
• Consult with Hospital administration, physicians, and clinical staff to assist in strategic planning for additions or renovations of hospital space that improve patient care services.
• Create and review Request for Qualification (RFQ) for services and/or commodities to progress projects, develop bid documents and Request for Proposals (RFP), analyze / level bids, and maintain contracts/purchase orders for services necessary for projects.
• Coordinate or implement revision and adaptation of designs to meet clinical and code compliance needs, review with the code compliance manager and fire safety manager to ensure design compliance with all applicable codes, rules, and regulations.
• Survey hospital environment to ensure construction complies with hospital regulations, Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, all applicable building codes and Facilities Guidelines Institute (FGI) Guidelines for Design and Construction of Hospitals (minimum 2018 edition).
• Maintain project records, files, and reports as needed, record change orders, coordinate furniture, fixtures and equipment (FF&E) purchase, delivery, and install dates with project scheduling needs, and act as a mentor/guide to more junior project managers.
• Coordinate activities of outside design and engineering consultants related to their work, provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects, track time and materials to ensure projects are accomplished within funding constraints and allowable performance periods, initiate requests for adjustments, time extensions, and scope changes when required, and notify appropriate practice administrators, department heads, and/or their designees of project activities, scheduling, and project progress.
• Ensure construction is in compliance with hospital regulations, Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, all applicable building codes and Facilities Guidelines Institute (FGI) Guidelines for Design and Construction of Hospitals (minimum 2018 edition).
• Establish regular meetings with contractors and vendors for progress meetings and coordination schedules.
• Manage projects to minimize disruption to building occupants and systems, utilities, and other operational elements.
• Maintain contacts with outside organizations such as government agencies, professional organizations, and other institutions to aid and foster planning activities.
• Perform other professional duties as assigned.

Qualifications

• Bachelor’s Degree and a minimum 7 years’ experience in hospital facilities planning or facilities and construction project management.
• Healthcare related experience should include involvement with clinical and administrative staff in planning; design and code compliance; presentation of preliminary drawings and prototypes; preparation / revision of drawings and construction documents; coordination and supervision of consultants and contractors; and oversight of building construction / alteration.

Preferred Qualifications

• A working knowledge of Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, all applicable building codes and Facilities Guidelines Institute (FGI) Guidelines for Design and Construction of Hospitals is strongly preferred.