Facilities Management Coordinator

About the role

Join our team as a Facilities Management Coordinator! Are you a hands-on problem solver with a passion for keeping things running smoothly? Do you thrive in a dynamic environment where no two days are the same? We’re looking for a Facilities Management Coordinator to support the daily operations of our headquarters, ensuring our workplace remains professional, welcoming, efficient, and well-maintained.

Responsibilities

• Assists the AVP, Facilities Management in overseeing vendors performing preventative maintenance, equipment repairs, alarm calls, and special projects.
• Takes initiative as needed to contact vendors to address maintenance issues.
• Affirms onsite company vehicles, ensuring required maintenance is completed and logs are current and accurate.
• Prepares copy center and document imaging requests accurately and in a timely manner; troubleshoots office equipment (copiers, printers, mail machines) and coordinates with vendors for resolution.
• Processes incoming and outgoing mail and shipments, including logging deliveries, distributing items, and ensuring proper labeling and departmental chargebacks.
• Serves as a primary point of contact for catering logistics, including board meetings, internal events, and company initiatives such as Connection week.
• Orders, stocks, and inventories office supplies, furniture, equipment, business cards, and kitchen supplies; reconciles invoices for AVP approval and researches cost-effective products and services.
• Supports building security badge administration, including issuing, tracking, auditing, deactivating, and reporting on access credentials in coordination with Facilities, Risk, and IT.
• Maintains kitchen and common areas by restocking supplies and performing light housekeeping duties (e.g., dishwasher use, surface cleaning).
• Provides backup support to other Facilities’ team members, including assisting with minor repairs (furniture, plumbing, electrical fixtures) and department administrative tasks.
• Flexible to perform other duties and projects as assigned.

Qualifications

• Education: High school diploma required.
• Experience: Two years in an office or clerical environment preferred. Experience working in a mailroom or copy center preferred. Experience operating office equipment (printers, copiers, and mail machines) preferred.
• Specific Job Knowledge and Skills Required: Basic knowledge of building systems and maintenance practices preferred.
• Must possess a valid driver’s license and must be insurable for operating company vehicles.
• Ability to lift up to 35 pounds and transport/guide up to 75 lbs of material on a cart.
• Strong organizational, problem-solving, and customer service skills.
• Technology Skills Required: Proficiency in Microsoft Word and Excel required.

Benefits

This position will work from our office in Columbus, Ohio. No benefits are listed in the provided job posting.