Facilities Coordinator, on-site

About The Role

Join CBRE as a Facilities Coordinator and help keep a dynamic workplace running at its best. In this on-site role, you'll support one of our technology clients across two floors of Class A office space in downtown Seattle. Working closely with Facilities Managers, clients, vendors, and contractors, you'll help ensure the workplace remains operational, organized, and presentation-ready while supporting the day-to-day needs of a fast-paced office environment. As part of our Facilities Management team, you'll play a key role in coordinating daily operations, responding to facility requests, and helping maintain a safe, functional, and welcoming workplace. Your efforts will directly contribute to a positive employee experience and the overall success of the portfolio.

What You’ll Do

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Generate purchase orders within designated software programs.
• Affiliate with processing incoming vendor invoices, ensuring accuracy.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You’ll Need

• A High School Diploma or GED with 2 years of job-related experience.
• Some exposure to finance-related tasks preferred, including purchase order creation and invoice processing.
• Ability to perform basic handyman and maintenance tasks as needed, including assembling furniture, unclogging drains using a plunger, replacing light bulbs and other minor repairs.
• Proven customer service experience and a professional, responsive, and solutions-oriented approach.
• Highly organized with strong attention to detail and the ability to follow established work routines and standards.
• Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed.
• Clear and effective communication skills for exchanging straightforward information with internal and external partners.
• Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and standards are maintained.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint.
• Experience using a CMMS preferred.
• Strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.

Perks

• Complimentary lunch and snacks.

Pay

The minimum salary for the Facilities Coordinator position is $30.00 hourly and the maximum salary for the Facilities Coordinator position is $31.25 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Benefits

• 401(K)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.