Facilities Coordinator

About the role

The internal firm services team focuses on the firm’s critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations.

Responsibilities

• Stocking supply areas and kitchens with proper supplies; straighten and clean
• Keeping file room clean and orderly if applicable
• Sorting incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up
• Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
• Packaging and preparing packages for express shipping and for shipping/courier to other Plante Moran office locations
• Processing outgoing mail using a scale and postage meter; determining class or type of rate for sending mail together with related costs
• Setting up 1040 and corporate files if requested
• Purchasing groceries for the office when needed
• Setting up beverages and food for meetings, lunches and dinners
• Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
• Handling day to day facilities requests in Service Now or directly from staff and vendors (water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)
• May serve as back-up for other administrative support team members
• Handling other duties or projects as assigned

Qualifications

• Associates degree preferred; High School Diploma required
• Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations
• Must be able to think analytically to respond to complex inquiries
• Able to read and carry out routine oral and written instructions independently
• Works well under pressure and time constraints
• Professional demeanor with excellent customer service and interpersonal skills
• Works well with others and communicates effectively with partners, staff and visitors
• Able to work with confidential information
• Able to operate office equipment
• Proofreading skills; ability to proofread large reports (both alpha and numeric)
• Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment

What makes us different?

We are a relatively jerk-free firm with a world-class culture, consistent recognition as one of Fortune Magazine’s “100 Best Companies to Work For,” and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities.

Benefits

• Health, dental, vision, disability, and life insurance
• Flexible Time Off and various pre-determined holidays
• 401(k) plan
• Flexible benefits plans
• Business-related travel expense, lodging, and meal reimbursement for business-related use
• Pension plan for eligible administrative and paraprofessional staff
• Discretionary bonus plan for eligible staff
• Eligible staff may elect health insurance in addition to limited paid sick time

Compensation

The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography.

Application

To apply, interested candidates should submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.