Facilities Coordinator

Responsibilities

• Submit and track construction permits for Redondo Beach and Mojave facilities
• Monitor permit status and coordinate with local agencies to ensure timely approvals
• Create and manage purchase requisitions in Coupa
• Track purchase orders, change orders, contract values, and project commitments
• Maintain spending against approved contracts and time-and-material agreements
• Issue updated not-to-exceed purchase orders as directed by Facilities Project Managers
• Track project expenditures, open commitments, and purchase order balances
• Serve as the primary point of contact for Facilities regarding requisitions, purchase orders, invoice status, and change orders
• Coordinate with Accounting, Purchasing, and Accounts Payable to resolve procurement and invoice-related issues
• Aid in contractor onboarding and documentation requests, including coordination with Accounts Payable as needed
• Maintain project records, permits, contracts, purchase orders, and construction documentation
• Create and maintain project schedules, milestones, and status reports
• Assist Facilities Project Managers with project planning, schedule updates, and project execution
• Cover communication among contractors, vendors, project managers, Accounting, Purchasing, and Facilities teams
• Support project closeout activities and ensure documentation is properly retained
• Identify schedule, procurement, or project execution issues and escalate as appropriate

Requirements

• High school diploma or equivalency certificate
• Demonstrated experience managing purchase requisitions, purchase orders, change orders, and vendor invoices
• Strong proficiency in Microsoft Excel, Outlook, Word, and project tracking tools
• Ability to manage multiple projects and priorities simultaneously in a fast-paced environment

Qualifications

• 3+ years of demonstrated experience in facilities, maintenance, construction administration, procurement, or a related support role
• Demonstrated experience with permit tracking and regulatory documentation processes
• Demonstrated experience with ERP and procurement systems (Coupa preferred)
• Demonstrated experience with maintenance CMMS systems

Skills

• Strong organizational and communication skills
• Ability to work independently and as part of a team
• Attention to detail and ability to manage multiple tasks
• Knowledge of U.S. export regulations, including ITAR and EAR

Benefits

Individuals hired for this role may be eligible for long-term incentives, including stock options, and benefits such as medical, vision, and dental coverage, as well as access to a 401(k) retirement plan.

Pay

$25.00 - $30.00 / hour

Schedule

Full-time