Facilities and Special Projects Coordinator

Key Responsibilities

• Scheduling and supervision of 3rd party contractors during installations.
• Flexible schedule being on site during all events and installations.
• Aid in sourcing props for temporary and permanent use.
• Aid in event organization and execution as needed.
• Manage and update long term storage fixture inventory.

Facilities

• Ensure the LA store and office is organized, clean and safe.
• Serve in an “on call” capacity in case of after hour emergencies.
• Conduct physical inspections of the facility, grounds, and premises.
• Execute maintenance, both corrective and preventative.
• Maintain all facilities maintenance schedules including but not limited to HVAC, electrical, plumbing, cleaning, pest control.
• Maintain the highest safety standards in compliance with local laws, OSHA and best practices across the company.
• Ensure fire alarm system is maintained in accordance with Fire Department Code and OSHA.
• Monitor and oversee cleaning staff to ensure proper cleanliness and upkeep is met.
• Monitor and oversee security staff to ensure all security protocols and standards are met.
• Ensure security system is functioning without interruption and schedule maintenance whenever necessary.
• Partner with IT to ensure all store systems are running correctly.
• Aid with additional onsite tasks as needed.

Key Objectives

• Ensure all maintenance, repairs, cleaning, and safety are in accordance with Dover Street Market Los Angeles Standards.
• Assist and support the Visual and Special Projects team with ideation and execution of store installations and event production.
• Remain within budgets and be resourceful when necessary unexpected repairs or services occur.
• Work closely with vendors to ensure all systems are functioning without disruption.

The Ideal Candidate

• A highly motivated individual with a strong sense of ownership and responsibility.
• The ability to converse with all levels both internally and externally.
• Must be energetic and self-motivated.
• Willing to do whatever is required to get the job done.
• Decisive, structured and organized, with a keen eye for detail.
• Excellent at working and delivering against deadlines and the ability to work under pressure.
• Performs as a team-player.

Skills

• Previous experience in facility maintenance required.
• Understand and can speak to trades including but not limited to plumbing, electrical, and HVAC.
• Ability to oversee contractors to ensure repairs and maintenance are executed correctly.
• Must possess excellent project management skills.
• Effective communication and negotiation skills.
• Able to work independently and as part of a team.
• Knowledge of SketchUp and Adobe Creative Suite necessary.