Facilities Coordinator (Projects)

This is an existing, onsite role at our Winnipeg Headquarters (236 Carlton St., Winnipeg, Manitoba). Working language: English.

About The Wawanesa Mutual Insurance Company

Founded in 1896, The Wawanesa Mutual Insurance Company is one of Canada’s largest mutual insurers, 100% owned by its members, with more than $4.1 billion in annual revenue and $12.5 billion in assets. Headquartered in Winnipeg, Wawanesa is the parent company of Wawanesa Life, which provides life insurance solutions throughout Canada, and Western Financial Group, a leading national distributor of personal and business insurance. In March of 2026, Wawanesa entered into an agreement to acquire Everest Insurance Company of Canada to strengthen its commercial insurance capabilities and advance its long-term growth strategy. Wawanesa proudly serves more than 1.8 million members and is home to more than 3,000 employees across Canada. The company actively gives back to organizations that strengthen communities, donating more than $4 million annually to charitable organizations, including more than $2 million each year in support of people on the front lines of climate change.

About the role

The Facilities Coordinator (Projects) is responsible for coordinating the planning, execution, and delivery of facilities-related capital and operational initiatives. Reporting to the Manager Facilities Operations, this role ensures projects and day-to-day facilities activities are completed efficiently, safely, and in alignment with corporate standards. This position combines facilities coordination with project execution, vendor coordination, and technical activities, acting as a central point of coordination for assigned projects and operational workstreams, without direct supervisory responsibility.

Responsibilities

• Coordinate facilities projects (capital and expense), including scope development, scheduling, budget tracking, and execution.
• Act as the primary point of contact for project activities, coordinating internal stakeholders, consultants, and contractors.
• Monitor progress, risks, and issues, and maintain project documentation (drawings, contracts, reports, close-out).
• Coordinate site logistics, access, and communications to minimize operational disruption.
• Support day-to-day facilities operations, including access control, space planning, service requests, and asset tracking.
• Coordinate vendors and service providers, including scheduling, site access, oversight of work, and invoice review.
• Perform basic contract administration, ensuring scope completion and vendor compliance with safety and site requirements.
• Coordinate maintenance, inspections, and service activities related to building systems (HVAC, electrical, life safety).
• Ensure compliance with applicable codes, standards, and internal policies; track deficiencies and corrective actions.
• Maintain accurate records and reporting within internal systems (e.g., ServiceNow), and prepare status updates for leadership.
• Provide backup coverage for facilities operations functions and contribute to process improvements.
• Perform other duties as assigned.

Qualifications

• Post-secondary education in Facilities Management, Engineering Technology, Business Administration, or a related field.
• 2–4 years of experience in facilities coordination, project coordination, or building operations.
• Experience coordinating projects or construction activities, including vendor coordination, scheduling, and basic contract administration.
• Working knowledge of building systems (HVAC, electrical, life safety), maintenance practices, and regulatory requirements.
• Proficiency in Microsoft Office; experience with facilities or project management systems (e.g., ServiceNow) is an asset.
• Strong organizational, communication, and time management skills, with the ability to manage multiple priorities and maintain accurate documentation.
• Professional certifications or progress toward CET, FMP, or PMP are considered an asset.

Pay

The salary offered for this role is estimated to be within the range of $50,000 - $60,000, determined with consideration to work location, local labour market conditions, external market salary data, internal pay equity, and the candidate’s knowledge, skills, experience, and anticipated proficiency. Full-time and part-time permanent employees are also eligible for an annual bonus plan, leave-of-absence top-up programs, generous vacation time, personal days, premium-free benefits, and a pension plan.

Diversity, Equity, Inclusion & Belonging

At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people. We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas. We aim to ensure our recruitment process is accessible to all candidates. If you require accommodations during any stage of the recruitment process, please reach out in confidence to jobs@wawanesa.com.