Facilities Coordinator

About the role

This role keeps the workplace running smoothly day-to-day - coordinating vendors, managing repairs, and making sure the space is clean, safe, and functional.

Responsibilities

• Be an early, visible presence in the office each morning (7 AM start) - opening up the space and ensuring it's guest- and employee-ready for the day
• Serve as the go-to point of contact for facility-related requests and general office needs
• Coordinate and schedule maintenance, repairs, and inspections with vendors and building management
• Manage relationships with vendors and service providers (cleaning, pantry/catering, security, landscaping, etc.)
• Maintain inventory of office and pantry supplies; manage reordering
• Support space planning, desk assignments, and light office moves or furniture setup
• Aid with meeting room readiness, event setup/teardown, and day-to-day workplace logistics
• Track facilities-related invoices and contracts; assist with light budget tracking
• Build genuine relationships across the office - know who's who, check in regularly, and help foster a welcoming, connected culture
• Respond promptly and calmly to office issues as they arise

Qualifications

• 1-2 years of facilities, office coordination, or workplace experience preferred; candidates with EA, admin, or executive support backgrounds are also a great fit
• Prior internship experience at a well-regarded company, with a demonstrated sense of professionalism and polish
• Excellent verbal and written communication skills
• Warm, friendly, and approachable - someone who naturally builds relationships and enjoys being part of office life
• Highly organized with the ability to juggle multiple priorities and vendors
• Comfortable being onsite full-time and starting early (7 AM)
• Calm, solutions-oriented approach when issues come up

Benefits

• We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match.
• We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits.
• As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.

Pay

Base Salary Range $21-$26

Schedule

Base Salary Range $21-$26