Facilities Admin Specialist

Responsibilities

• Manage all site shipping and receiving, including packages, freight, and vendor deliveries.
• Clock in and out delivery schedules and dock access with vendors and internal teams.
• Maintain accurate logs and chain-of-custody documentation when required.
• Support inventory tracking for operational and facility-related materials.
• Schedule site visits, vendor activities, and facility-related work.
• Process administrative paperwork including purchase requests, work orders, invoices, and service documentation.
• Maintain organized records for site operations and compliance tracking.
• Distribute and manage incoming/outgoing mail and internal deliveries.
• Coordinate on-site meetings, employee engagement activities, and site events.
• Order, organize, and manage site catering (including lunches and special events).
• Maintain break rooms, kitchens, and common areas with regular restocking of supplies.
• Monitor and replenish office and facility consumables.
• Serve as a point of contact for non-technical vendors and service providers.
• Support visitor logistics including badging coordination and meeting support.
• Ensure vendors follow site processes and scheduling expectations.

Qualifications

• Disclaimers about U.S. based or U.S. customer/client-facing roles may have additional requirements.
• Hiring range in USD from $35.63 - $71.30 per hour; from: $74,100 - $148,300 per year.
• May be eligible for equity.
• Oracle offers a comprehensive benefits package which includes:
• Medical, dental, and vision insurance, including expert medical opinion.
• Short term disability and long term disability.
• Life insurance and AD&D.
• Supplemental life insurance (Employee/Spouse/Child).
• Health care and dependent care.
• Flexible Spending Accounts.
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits.
• Accrued Vacation is provided to all other employees eligible for vacation benefits.
• For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment.
• Vacation accrual is prorated for employees working between 20 and 34 hours per week.
• Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays.
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave.
• Adoption assistance.
• Employee Stock Purchase Plan.
• Financial planning and group legal.
• Voluntary benefits including auto, homeowner and pet insurance.
• The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
• About Us: Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all.

Benefits

• Comprehensive benefits package including medical, dental, vision, short term and long term disability, life insurance, AD&D, supplemental life insurance, health care and dependent care, flexible spending accounts, paid time off, 11 paid holidays, paid sick leave, adoption assistance, employee stock purchase plan, financial planning and group legal, and voluntary benefits including auto, homeowner and pet insurance.

Pay

Hiring range in USD from $35.63 - $71.30 per hour; from: $74,100 - $148,300 per year.

Schedule

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.