Executive Services Coordinator

About the role

Connexus Energy is seeking an Executive Services Coordinator to provide high-quality, administrative support to our Board of Directors, CEO, executive leadership team, organizational leaders and Connexus Energy Foundation. This role coordinates board and leadership activities, meetings, communications, records, events, travel and expenses while delivering professional, accurate and responsive service to internal and external stakeholders. Based in Ramsey, Connexus Energy is Minnesota’s largest electric cooperative, providing electricity, renewable energy alternatives and related services to 150,000 residential and commercial members just north of the Twin Cities. We offer a collaborative work environment with challenging and rewarding work, which provides for professional development and work-life balance in a highly technical, stable and innovative industry. We give back to the communities we have served for more than 80 years by embracing opportunities to volunteer, donate and support economic development. Our talented and friendly staff focuses on achieving our mission of powering our members and communities toward a smarter energy future with a passionate focus on affordability, innovation, safety and grid reliability.

Responsibilities

• Coordinate Board of Directors and committee meetings, agendas, reports, presentations, meeting materials, minutes and follow-up actions.
• Support the annual meeting, director election, governance processes, policy records and corporate documentation.
• Manage board member communications, travel arrangements, conference registrations, lodging, itineraries, retainers and expense reimbursements.
• Provide administrative and operational support for the Connexus Energy Foundation, including board meetings, donation and scholarship requests, records, events and stakeholder communications.
• Coordinate Connexus for Community volunteer opportunities, service projects and electric safety demonstrations.
• Provide proactive, confidential administrative support to the CEO, executive team and organizational leaders.
• Draft, proofread and distribute correspondence, reports, presentations, agendas and meeting materials.
• Coordinate leadership meetings, employee committee activities, cooperative-wide events, catering, vendors and special projects.
• Review and process executive expense reports, credit card statements and time-reporting activities.
• Develop and implement systems and process improvements using tools such as OneNote, Teams and artificial intelligence.
• Maintain confidential records, files and business documents while ensuring accuracy, appropriate communication and timely follow-through.

Requirements

• Associate degree or technical college administrative certification.
• Three or more years of experience in an administrative support role.
• Extensive proficiency with Microsoft Word, Outlook, Excel and PowerPoint.
• Strong attention to detail and demonstrated customer service skills.
• Ability to solve problems, improve processes, priorit