Executive Coordinator

Responsibilities

• Own end-to-end travel coordination for senior leadership. Manage simultaneous, multi-leg domestic and international itineraries with frequent changes.
• Anticipate and resolve disruptions proactively (delays, rebooking, visa constraints, etc.).
• Ensure all travel aligns with company priorities, security considerations, and time sensitivity.
• Maintain clear, real-time visibility into who is where and when across the executive team only.
• Manage complex calendars across multiple senior stakeholders.
• Prioritize scheduling based on mission-critical needs, not just availability.
• Rapidly adapt schedules in response to changing priorities and external demands.
• Act as a central coordination node across leadership, operations, and external partners.
• Track key movements, engagements, meetings, and dependencies across teams.
• Ensure leadership is fully prepared with the right context, materials, and timing.
• Handle sensitive information with a high degree of professionalism and confidentiality.
• Communicate clearly and concisely across senior internal and external stakeholders.
• Represent leadership with professionalism in all interactions.

Requirements

• Prior experience supporting senior executives, operators, or leadership teams.
• Experience managing complex travel logistics at scale (required).
• Background in military, defense, or similarly structured environments is a strong plus, especially experience supporting senior officers or leadership roles.
• Advanced calendar and scheduling management, with exceptional organizational and tracking systems (spreadsheets, tools, etc.).
• Exceptional written and verbal communication.
• Ability to operate calmly under pressure and ambiguity.

Qualifications

• Exceptionally detail-oriented with a zero-error, adaptable, mission-focused mindset.
• Highly dependable and responsive in time-sensitive situations.
• Strong sense of ownership and accountability, warrior mindset.
• Able to manage multiple priorities without losing precision.

Skills

• Exceptional organizational and tracking systems (spreadsheets, tools, etc.).
• Advanced calendar and scheduling management.
• Exceptional written and verbal communication.
• Ability to operate calmly under pressure and ambiguity.

Benefits

• Full medical, dental, vision coverage for employee and dependents.
• 401k matching program.
• PTO and Holidays.
• Bonus and other incentive programs.
• Access to mental health program.
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter.

Pay

The estimated base salary range for this position is $70,000/year to $100,000/year.

Schedule

N/A