Executive Secretary I - Radiation Oncology

About the role

Position provides administrative/secretarial support to a position such as Assistant Dean or Associate Dean. Responds to questions/inquiries according to pre-established policy and procedure.

Primary Duties & Responsibilities

• Covers programs such as lecture series, campus tours, retreats, special fairs, etc.
• Schedules and maintains appointment, lecture and meeting schedules.
• Maintains confidential administrative and correspondence files.
• Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested.
• Covers travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria.
• Answers phone, takes messages and screens calls providing information in accordance with organizational policy.
• Replies to mail by drafting memos, letters, correspondence, etc.
• Affords assistance with grant/report preparation and presentation.
• Affords assistance to secretarial staff during vacations/illnesses.

Working Conditions

Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment.

Education

Required Qualifications High school diploma or equivalent high school certification or combination of education and/or experience.

Work Experience

Secretarial (3 Years), College Or Secretarial Training (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Interpersonal Communication, Office Equipment, Oral Communications, Organizational Savvy, Prioritization, Workplace Diversity, Written Communication

Pay

Grade G08-H Salary Range $21.17 - $32.85 / Hourly

Schedule

Not specified

Benefits

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.