Executive Secretary I (Hybrid) - Radiation Oncology

Location: Saint Louis, MO 63110 | Scheduled Hours: 40

About the Role

This position provides administrative and secretarial support to a position such as Assistant Dean or Associate Dean. The role involves responding to questions and inquiries according to pre-established policy and procedure.

Responsibilities

• Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc.
• Schedules and maintains appointment, lecture, and meeting schedules.
• Maintains confidential administrative and correspondence files.
• Prepares correspondence, material for meetings and presentations, takes minutes, and transcribes material as requested.
• Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements, and honoraria.
• Answers phone, takes messages, and screens calls providing information in accordance with organizational policy.
• Replies to mail by drafting memos, letters, and correspondence.
• Assists with grant and report preparation and presentation.
• Assists secretarial staff during vacations and illnesses.

Working Conditions

• Normal office environment.
• Typically sitting at a desk or table.
• Repetitive wrist, hand, or finger movement.
• Uses standard office equipment.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• 3 years of secretarial experience or 2 years of college or secretarial training.

Skills

• Interpersonal Communication
• Office Equipment
• Oral Communications
• Organizational Savvy
• Prioritization
• Workplace Diversity
• Written Communication

Pay

Salary Range: $21.17 - $32.85 / Hourly

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with a new child.
• Family care resources for childcare and adult care needs.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.