Executive Secretary: Administrative Legal
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We only include sections when posting has real specific content. We need to map content.
We have:
- Position Summary / Job Summary: could be "About the role". Provide prose.
- Essential Duties/Responsibilities: list of duties -> - .
- Minimum Qualifications: includes Education, Experience, Knowledge, Skills, Abilities, Licenses and Certifications. Could be split into Requirements (education/experience) and Qualifications (skills/abilities) and Skills (maybe). But we need to avoid thin sections. We can combine Education and Experience under "Requirements". Knowledge, Skills, Abilities under "Skills". Licenses and Certifications maybe under "Qualifications" or "Requirements". But we need to decide.
We also have Physical Demands/Working Conditions: could be a section? Not among allowed headings; allowed headings are only those listed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Physical demands not allowed, so we must drop it (boilerplate? It's substantive but not allowed heading; we could incorporate into a paragraph maybe under About the role? But instructions: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we should use those headings only? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely we should only use those headings; other headings not allowed. So we must not create a heading for Physical Demands; we could embed that info in a paragraph under About the role or maybe under Requirements? But it's not really a requirement. Might be okay to include as a paragraph under About the role.
Job Information (Approved Date, Title Code, etc.) is metadata; we should fold minor metadata into a short
or drop it. So we can include a short paragraph at top or bottom with that info.
We must not include boilerplate like cookie/navigation/legal/EEO etc. There's none.
We must not include application instructions (Click HERE to view Terms...). That's a link; we should drop it.
We must preserve all substantive information; do not invent or summarize away detail.
Thus we need to extract all substantive info from the posting and present in HTML using allowed headings.
Let's list substantive info:
Position Summary / Job Summary:
"Performs administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments."
Essential Duties/Responsibilities (list):
- Maintains the law library.
- Assists in legal research of federal and state laws in preparation of correspondence, hearing documents, and PowerPoint presentations.
- Prepares, assembles and summarize information from files, newspapers, journals, documents, exhibits and other resources for appeal hearings, mediations, and meetings.
- Maintains multiple complex calendars, and arrange meetings, conferences, and travel.
- Serves as the liaison between the school system community and the office.
- Assists with the preparation of letters, memoranda, confidential information, correspondence, and synopsis of legal decisions.
- Maintains various administrative policies and procedures such as filing systems, schedules, meeting minutes, agendas, information requests and other items.
- Analyzes and assesses services and operations and makes recommendations.
- Oversees office telephone coverage and coordinates alternative coverage.
- Identifies, expedites, and follows up on work priorities.
- Assists in preparing and maintaining the budget for the office.
- Performs other related duties as assigned within the same classification or lower.
Minimum Qualifications:
Education:
- High School Diploma or Equivalency Certificate required.
- Some College Level Courses specialized training in administrative support acquired through business school or college required.
- Associate's Degree in related field of education from a regionally accredited college or university preferred.
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Experience:
- Five (5) years responsible and diversified administrative and/or secretarial experience required.
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Knowledge, Skills, Abilities And Other Characteristics:
- Demonstrated proficiency with word processing, spreadsheets, database management and desktop publishing programs.
- Ability to exercise tact, discretion, cooperation, and maintain confidentiality in interacting with others.
- Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
- Ability to work effectively in fast-paced and deadline driven environments, handle multiple tasks, respond to changing priorities, and organize and manage executive schedules and logistics.
- Ability to convey the authority of the office throughout the organization and community.
- Ability to proofread for accuracy, format, grammar, punctuation, and syntax.
- Ability to train, assign, coordinate, and lead the work of other clerical office personnel.
- Demonstrated ability to effectively work and communicate with diverse populations.
- Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).
- For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.
Licenses and Certifications:
- Employee must retain active licenses, certifications, and enrollment as a condition of employment.
- Hold or be eligible for Certified Administrative Professional (CAP) Certification issued by International Association of Administrative Professionals (IAAP) preferred.
Driving Requirements: N/A (we can drop as it's N/A).
Physical Demands/Working Conditions: we have details but not allowed heading; we could embed as a paragraph under About the role or maybe under Requirements? Probably better to include as a paragraph under About the role after the summary.
Job Information:
- Approved Date: 7/1/2025
- Established Date: 7/1/2007
- Title Code: A01610
- Title: SECRETARY EXECUTIVE: ADMINISTRATIVE LEGAL
- Alternate Title: Executive Secretary: Administrative Legal
- Reports to Generic: General Counsel
- Reports to Specific: COUNSEL: GENERAL
- Organization Division: Chief of Staff Office Business Unit: General Counsel Department
- Negotiated Agreement: N/A
- HR JOB INFORMATION Unit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade: PG03
- Essential Job: Months Worked: 12 Hours Worked: 8
- Job Family: Administrative and Office Support
- Sub-Function: Executive Assistants
- VR# 27043
We need to fold minor metadata into a short
or drop it. So we can create a paragraph at the end with that info, maybe as a list? But we should not create headings for it. So just a
containing the key metadata.
We must not include "Click HERE to view Terms of Employment, Benefits and Salary Scale." That's application instruction; drop.
We must not include boilerplate like "Reasonable accommodations may be made..." but that's part of Minimum Qualifications and Physical Demands; we should keep it as it's substantive? It's a standard statement but it's part of the posting; we can keep it.
Now decide sections:
- About the role: combine Position Summary/Job Summary and maybe Physical Demands/Working Conditions? But Physical Demands is not about role; maybe we can include it as a separate paragraph under About the role? Could be okay.
- Responsibilities: list of duties.
- Requirements: Education and Experience (maybe also Licenses and Certifications? but that's more qualifications). We'll put Education and Experience under Requirements.
- Qualifications: maybe Licenses and Certifications? Or we could put Knowledge, Skills, Abilities under Skills. Let's map:
Section headings allowed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have content for About the role, Responsibilities, Requirements (Education/Experience), Skills (Knowledge, Skills, Abilities), Qualifications (Licenses and Certifications). Benefits, Pay, Schedule not present -> omit.
Thus we will have sections: About the role, Responsibilities, Requirements, Qualifications, Skills.
We must ensure we don't create empty sections.
Now craft HTML.
We'll start with
About the role
then containing the summary and physical demands.
Summary: "Performs administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments."
Physical demands: we have details: Standing: under 1/3 of the time; Walking: under 1/3; Sitting: between 1/3 and 2/3; Keyboarding: between 1/3 and 2/3; Talking: between 1/3 and 2/3; Hearing: between 1/3 and 2/3; Vision: No special vision requirements; Work Environment: Location Office, school or similar indoor environment: over 2/3 of the time; Noise Level Moderate: between 1/3 and 2/3; Weight & Force Lifting and carrying requirements Up to 20 pounds: under 1/3 of the time; Travel Requirements N/A.
We can include that as a paragraph.
Now Responsibilities:
Responsibilities
with each duty.
Requirements: Requirements
maybe combine Education and Experience as a list? Could use
but not required; we can use with sentences. But better to use
- for list of duties/requirements/benefits. So for Requirements we can list Education and Experience as items.
Qualifications:
Qualifications
for Licenses and Certifications.
Skills: Skills
for Knowledge, Skills, Abilities.
Now metadata paragraph: maybe after all sections, a with the job information.
We must not repeat job title as heading; we are not.
Now ensure we preserve all substantive information. Let's check we didn't miss any:
- Position Summary: included.
- Essential Duties: included.
- Education: included.
- Experience: included.
- Knowledge, Skills, Abilities: included.
- Licenses and Certifications: included.
- Driving Requirements N/A: we can drop as it's N/A (no substantive).
- Physical Demands/Working Conditions: included in About the role paragraph.
- Job Information: included in metadata paragraph.
Check for any other substantive: "For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required." included under Skills? Actually it's under Knowledge, Skills, Abilities And Other Characteristics; we included that as a bullet.
Now ensure we didn't include boilerplate like "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." That appears twice: under Minimum Qualifications and under Physical Demands. It's a standard
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we should use those headings only? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely we should only use those headings; other headings not allowed. So we must not create a heading for Physical Demands; we could embed that info in a paragraph under About the role or maybe under Requirements? But it's not really a requirement. Might be okay to include as a paragraph under About the role.
Job Information (Approved Date, Title Code, etc.) is metadata; we should fold minor metadata into a short
or drop it. So we can include a short paragraph at top or bottom with that info. We must not include boilerplate like cookie/navigation/legal/EEO etc. There's none. We must not include application instructions (Click HERE to view Terms...). That's a link; we should drop it. We must preserve all substantive information; do not invent or summarize away detail. Thus we need to extract all substantive info from the posting and present in HTML using allowed headings. Let's list substantive info: Position Summary / Job Summary: "Performs administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments." Essential Duties/Responsibilities (list): - Maintains the law library. - Assists in legal research of federal and state laws in preparation of correspondence, hearing documents, and PowerPoint presentations. - Prepares, assembles and summarize information from files, newspapers, journals, documents, exhibits and other resources for appeal hearings, mediations, and meetings. - Maintains multiple complex calendars, and arrange meetings, conferences, and travel. - Serves as the liaison between the school system community and the office. - Assists with the preparation of letters, memoranda, confidential information, correspondence, and synopsis of legal decisions. - Maintains various administrative policies and procedures such as filing systems, schedules, meeting minutes, agendas, information requests and other items. - Analyzes and assesses services and operations and makes recommendations. - Oversees office telephone coverage and coordinates alternative coverage. - Identifies, expedites, and follows up on work priorities. - Assists in preparing and maintaining the budget for the office. - Performs other related duties as assigned within the same classification or lower. Minimum Qualifications: Education: - High School Diploma or Equivalency Certificate required. - Some College Level Courses specialized training in administrative support acquired through business school or college required. - Associate's Degree in related field of education from a regionally accredited college or university preferred. - Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Experience: - Five (5) years responsible and diversified administrative and/or secretarial experience required. - Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position. Knowledge, Skills, Abilities And Other Characteristics: - Demonstrated proficiency with word processing, spreadsheets, database management and desktop publishing programs. - Ability to exercise tact, discretion, cooperation, and maintain confidentiality in interacting with others. - Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities. - Ability to work effectively in fast-paced and deadline driven environments, handle multiple tasks, respond to changing priorities, and organize and manage executive schedules and logistics. - Ability to convey the authority of the office throughout the organization and community. - Ability to proofread for accuracy, format, grammar, punctuation, and syntax. - Ability to train, assign, coordinate, and lead the work of other clerical office personnel. - Demonstrated ability to effectively work and communicate with diverse populations. - Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). - For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required. Licenses and Certifications: - Employee must retain active licenses, certifications, and enrollment as a condition of employment. - Hold or be eligible for Certified Administrative Professional (CAP) Certification issued by International Association of Administrative Professionals (IAAP) preferred. Driving Requirements: N/A (we can drop as it's N/A). Physical Demands/Working Conditions: we have details but not allowed heading; we could embed as a paragraph under About the role or maybe under Requirements? Probably better to include as a paragraph under About the role after the summary. Job Information: - Approved Date: 7/1/2025 - Established Date: 7/1/2007 - Title Code: A01610 - Title: SECRETARY EXECUTIVE: ADMINISTRATIVE LEGAL - Alternate Title: Executive Secretary: Administrative Legal - Reports to Generic: General Counsel - Reports to Specific: COUNSEL: GENERAL - Organization Division: Chief of Staff Office Business Unit: General Counsel Department - Negotiated Agreement: N/A - HR JOB INFORMATION Unit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade: PG03 - Essential Job: Months Worked: 12 Hours Worked: 8 - Job Family: Administrative and Office Support - Sub-Function: Executive Assistants - VR# 27043 We need to fold minor metadata into a short
or drop it. So we can create a paragraph at the end with that info, maybe as a list? But we should not create headings for it. So just a
containing the key metadata. We must not include "Click HERE to view Terms of Employment, Benefits and Salary Scale." That's application instruction; drop. We must not include boilerplate like "Reasonable accommodations may be made..." but that's part of Minimum Qualifications and Physical Demands; we should keep it as it's substantive? It's a standard statement but it's part of the posting; we can keep it. Now decide sections: - About the role: combine Position Summary/Job Summary and maybe Physical Demands/Working Conditions? But Physical Demands is not about role; maybe we can include it as a separate paragraph under About the role? Could be okay. - Responsibilities: list of duties. - Requirements: Education and Experience (maybe also Licenses and Certifications? but that's more qualifications). We'll put Education and Experience under Requirements. - Qualifications: maybe Licenses and Certifications? Or we could put Knowledge, Skills, Abilities under Skills. Let's map: Section headings allowed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have content for About the role, Responsibilities, Requirements (Education/Experience), Skills (Knowledge, Skills, Abilities), Qualifications (Licenses and Certifications). Benefits, Pay, Schedule not present -> omit. Thus we will have sections: About the role, Responsibilities, Requirements, Qualifications, Skills. We must ensure we don't create empty sections. Now craft HTML. We'll start with
About the role
thencontaining the summary and physical demands. Summary: "Performs administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments." Physical demands: we have details: Standing: under 1/3 of the time; Walking: under 1/3; Sitting: between 1/3 and 2/3; Keyboarding: between 1/3 and 2/3; Talking: between 1/3 and 2/3; Hearing: between 1/3 and 2/3; Vision: No special vision requirements; Work Environment: Location Office, school or similar indoor environment: over 2/3 of the time; Noise Level Moderate: between 1/3 and 2/3; Weight & Force Lifting and carrying requirements Up to 20 pounds: under 1/3 of the time; Travel Requirements N/A. We can include that as a paragraph. Now Responsibilities:
Responsibilities
- with each duty.
Requirements:
- for list of duties/requirements/benefits. So for Requirements we can list Education and Experience as items.
Qualifications:
Qualifications
- for Licenses and Certifications.
Skills:
Skills
- for Knowledge, Skills, Abilities.
Now metadata paragraph: maybe after all sections, a
with the job information. We must not repeat job title as heading; we are not. Now ensure we preserve all substantive information. Let's check we didn't miss any: - Position Summary: included. - Essential Duties: included. - Education: included. - Experience: included. - Knowledge, Skills, Abilities: included. - Licenses and Certifications: included. - Driving Requirements N/A: we can drop as it's N/A (no substantive). - Physical Demands/Working Conditions: included in About the role paragraph. - Job Information: included in metadata paragraph. Check for any other substantive: "For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required." included under Skills? Actually it's under Knowledge, Skills, Abilities And Other Characteristics; we included that as a bullet. Now ensure we didn't include boilerplate like "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." That appears twice: under Minimum Qualifications and under Physical Demands. It's a standard
Requirements
maybe combine Education and Experience as a list? Could use
- but not required; we can use
with sentences. But better to use