Executive Legal Secretary

About the role

The Executive Legal Secretary supports assigned attorneys in the Cleveland office of Squire Patton Boggs. Reporting to the Director of Administration/Office Manager, this role requires advanced technical and professional skills, strong judgment, excellent client service, the ability to manage priorities, and effective communication.

Responsibilities

• Compose and type drafts of correspondence, reports, and documents.
• Edit documents for proper phrasing and grammar.
• Manage and maintain client and general files.
• Learn and adapt to practice group-specific requirements.
• Enter and edit timekeeper daily time, mail invoices, and assist with collections.
• Prepare special projects using specialized software like Excel and PowerPoint.
• Handle telephone inquiries, assign billing codes, and distribute mail.
• Schedule appointments, assist clients, and arrange business itineraries.
• Research and abstract information as requested.
• Support overflow work and take action during attorney absence.
• Maintain organized client and administrative files.
• Manage special projects such as file scanning.
• Duplicate correspondence and arrange for duplicating.

Qualifications

• Associate's degree or equivalent from a two-year college or technical school.
• At least two years of legal secretarial experience, preferably in a law firm.
• Ability to read, analyze, and interpret business materials.
• Proficiency with MS Word and 60 wpm typing speed.
• Basic knowledge of PC and Microsoft Office products.
• Ability to solve practical problems and follow instructions.
• Ability to lift approximately 15 pounds.

Benefits

The company offers excellent benefits, competitive compensation, and a professional, collaborative work environment. The salary range for this position is $65,000-90,000 annually.

Pay

$65,000-90,000 annually

Schedule

N/A