Executive Legal Secretary

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

About the role

We are seeking an experienced Executive Legal Secretary for our Dallas office. The ideal candidate will have a minimum of 3 years of legal secretarial experience, preferably in a law firm, and will be able to work closely with a diverse group of professionals in a fast-paced environment. This position requires a broad knowledge and understanding of practice areas across the firm as well as firm administrative functions. This is a hybrid role with four days per week in-office and one day per week remote after a probationary period of three months.

Responsibilities

• Administratively prepare legal documents, including discovery responses and pleadings to support our litigation and transactional practices.
• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.
• Maintain attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepare mailings.
• Arrange all travel reservations and prepare all travel expense reports.
• Time entry.
• Transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
• Open new files, request conflict of interest checks with the appropriate department, and maintain all client and general files.
• Keep files current and filing up to date for each client/matter.
• Conduct periodic review for possible storage of older files; prepare files to be closed.

Requirements

• At least three years of recent experience as a legal secretary is required.
• Experience supporting litigation and disputes is required. Additional experience supporting transactional practices is preferred.
• Ability to manage competing priorities, identify the order of work to be completed, and communicate work requirements to attorneys.
• Ability to prioritize workload in order to meet deadlines; must be able to work effectively in deadline-pressured situations.
• Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence.
• Required to use tact and diplomacy when dealing with others.
• Must have the ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills required.
• Excellent project management skills, organizational skills, and ability to manage competing priorities.
• Minimum typing speed of 70 wpm.

Benefits

We offer a competitive salary and comprehensive benefits.