Executive Secretary

Job Summary

The Office of General Counsel is seeking a part-time employee to assist with front desk operations during business hours.

Responsibilities

• Provides administrative support to supervisor or department.
• Prepares correspondence, including composing routine letters and memos.
• Schedules appointments and maintains supervisors or departments calendar.
• Makes arrangements for meetings and conferences.
• Establishes and maintains confidential files.
• Orders and maintains supplies for department.
• Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

Work Environment and Physical Requirements

• Nearly Continuously: Office environment.
• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing).
• Seldom: Bending, reaching overhead.

Minimum Qualifications

• High school diploma or equivalency.
• Four years full time secretarial experience or equivalency.
• Word processing and spreadsheet software skills.
• Demonstrated human relation and effective communication skills.
• Potential ability to perform essential functions as outlined in the position description.

Preferences

• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Special Instructions

• Requisition Number: PRN17212N
• Full Time or Part Time?: Part Time
• Work Schedule Summary: During the summer, this position can work up to 40 hours each week. During fall/winter semesters, we are looking for employees that can work 3-4 hour shifts each day of the week.
• Department: 00658 - General Counsel
• Location: Campus
• Pay Rate Range: $16.00-$17.50 per hour
• Close Date: July 17, 2026
• To apply, visit: https://utah.peopleadmin.com/postings/205261