Executive Operations Partner - EPD (Executive Assistant)
Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Our employees are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human.
About The Role
Our Executive Operations team works closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers. We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work. This role supports 2 leaders in our Engineering and Product orgs and is based in our New York office. We work from our offices on Mondays, Tuesdays, and Thursdays (our Anchor Days).
What You'll Achieve
- Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization
- Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives
- Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm
- Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued
- Expense management: Manages expense reports for the executives you support
- Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized
Skills You'll Need To Bring
- 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams
- Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order out of chaos
- Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
- Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
- EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization
- Discreet: Demonstrated ability to maintain complete confidentiality on all business matters
Nice To Haves
- You're a Notion evangelist! You love the product, and already use it in your daily life
Pay
For roles based in New York City, the estimated base salary range for this role is $65.38 – $76.92/hr.