Executive Operations Administrator

Success Profile

• Student First
• Collaborate
• Innovation
• Customer Focus
• Committed to Vision and Values
• Accountable

Values

• Student first
• Integrity
• Professionalism
• Health and wellness
• Promoting excellence and innovation
• Responsiveness
• Creative and critical thinking
• Collaboration

Culture

The University of St. Augustine for Health Sciences is a Certified B Corp institution since 2015, committed to reducing inequality, lowering poverty, improving the environment, strengthening communities, and creating more high-quality jobs.

Key Benefits

• Generous Medical, Dental & Vision Plans
• Higher Education Tuition Reduction
• Health Care Flexible Spending Accounts
• Long Term Disability Coverage
• Supplemental Life Insurance
• 401k with Match

Position Description

The Executive Operations Administrator supports the Chancellor and executive leadership by managing sensitive and confidential information, coordinating activities and communications across multiple campuses, departments, and programs, overseeing event logistics, managing complex calendars, organizing travel, tracking budgets and time off, and creating and editing time-sensitive presentations.

Essential Duties and Responsibilities

• Calendaring
• Events and Logistics
• Expense Reporting and Invoicing
• Travel Planning
• Communications
• Reporting, Presentations and Project Management
• Student and Guest Support
• Board Support and Liaison

Other Duties and Responsibilities

May perform other duties and responsibilities that management may deem necessary from time to time.

Travel/Availability

• US domestic travel required to campuses
• Occasional evening and weekend work as needed

Position in Organization

Reports to: University Chancellor
Positions supervised: Customer Service Coordinator and Student Workers on occasion.

Technical, Managerial, and People Skills Required

• Detail-oriented self-starter
• Multitasking and handling competing priorities
• Organizational skills and customer service orientation
• Critical thinking skills
• Excellent written and verbal communication skills
• Confidentiality and integrity
• Advanced skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint

Education and Experience

• High school diploma required
• Secondary education or a degree in a business school, trade school, or an associate degree highly preferred
• A minimum of 5 - 7 years of administrative support experience, preferably at the executive level, experience working in higher education is highly preferred

Business Competencies

• Collaborates
• Being Resilient
• Instills Trust
• Drives Results
• Innovation
• Customer Focus

Work Environment

Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

Physical Requirements

• Lifting up to 30 lbs