Operations Administrator

The Operations Administrator position is responsible for supporting the Fleet Department and other associated departments with administrative and clerical tasks.

Responsibilities

• Daily coordination with the management team to provide necessary information for the Fleet Manager
• Maintain systems to track assets, asset maintenance, and costs associated with assets
• Handle a large volume of data entry into various systems
• Order supplies as directed by the Fleet Manager, maintain receipts, and complete tracking of expenses in the company’s VRP
• Provide support, mostly administrative, to other members of staff according to the directives of the manager
• Coordinate monthly/annual projects
• Handle confidential information

Requirements

• Proficiency in Microsoft Office 365 (MS Outlook, Teams, Excel, SharePoint, Word)
• Excellent attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like computers, printers, tablets, phones, and fax machines
• Excellent time management skills and the ability to prioritize work, especially under deadlines
• Ability to pivot/change direction to address urgent items
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Professional and courteous phone etiquette
• Excellent interpersonal and customer service skills

Education/Experience

• Prior experience in an administrative role preferred
• Prior experience with Microsoft Office 365 required
• High School Diploma or GED required

Physical Requirements

• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects
• Sitting for extended periods of time
• Frequently requires standing, walking, grasping, and reaching
• Required near visual acuity, speaking, and listening
• May occasionally require lifting, pulling and/or pushing and carrying
• Able to walk through our shop area while wearing basic PPE including safety-toe shoes, safety glasses, and gloves