Executive & Operations Administrator

Responsibilities

• Provide comprehensive, day-to-day executive support to the CEO to ensure effective use of time and priorities
• Manage complex and dynamic calendar, including scheduling, prioritization, and resolving conflicts with little guidance. Maintain a clear calendar system (including color coding, meeting types, and priorities)
• Serve as the primary point of contact for the CEO, triaging requests, track all outstanding commitments and ensuring timely follow-up across stakeholders
• Cook up all meetings, including preparing agendas, materials, and tracking follow-up items
• Anticipate and plan for in-person meetings and events, including venue coordination and hospitality details
• Manage travel logistics, itineraries, and related coordination
• Manage and submit monthly expense reports and receipts on behalf of the CEO in a timely and accurate manner
• Draft, edit, and manage correspondence, presentations, and communications on behalf of the CEO
• Anticipate needs and proactively address issues to ensure smooth daily operations
• Handle confidential and sensitive information with discretion
• Support CEO engagement with Board, donors, and external stakeholders
• Support preparation of board communications, memos, meetings, logistics and presentations
• Maintain organized records of board and executive materials
• Other duties as assigned

Qualifications

• 3–5 years of relevant experience in executive support, operations, or administrative roles
• Experience working in a nonprofit or mission-driven organization preferred
• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt to changing needs
• High level of emotional intelligence, professionalism, and kindness in all interactions
• Strong judgment and ability to handle sensitive and confidential information
• Ability to work independently and collaboratively across teams
• Demonstrated ability to manage up and anticipate leadership needs
• Proficiency in Microsoft Office, Google Suite, and common workplace systems
• Comfortable working in a fast-paced environment
• Interest in affordable housing and community development a plus

About Habitat for Humanity

Habitat for Humanity, founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability and self-reliance they need to build better lives for themselves.

At Habitat for Humanity International, we are compelled by our Koinonia roots to put God’s love for all into action and pursue housing equity and opportunity by bringing all people together to build community and drive impact. We strive to build a culture rooted in learning, accountability and trust, attracting and retaining mission-driven talent reflective of the global communities we serve.

We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children) and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.