Executive Legal Assistant

Responsibilities

• Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft using MS Word
• Proofread all documents for accuracy and completeness
• Open new client matters and request conflict checks
• Generate new files and ensure filing is kept current
• Prepare files to be closed utilizing proper records storage procedures
• Maintain an up-to-date listing of client/matter names and numbers for attorneys
• Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
• Cooky travel schedules, transportation, and accommodations
• Prepare expense reports via the Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for partner billing matters
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Build client relationships by courteously communicating with clients and co-workers
• Work as part of the assistant team and provide support to attorneys
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Demonstrate the highest level of confidentiality with client and attorney information

Qualifications

• Bachelor's Degree
• 5-10 years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology, and ability to learn programs and software
• Self-starter, extremely organized, and detail-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional follow-up and follow-through skills
• Available to work overtime as needed