Executive Legal Assistant

Responsibilities

• Manage and coordinate attorney projects, ensuring deadlines, milestones, and deliverables are met
• Serve as a primary liaison between attorneys, clients, and internal business teams
• Handle communications on behalf of attorneys with professionalism, discretion, and sound judgment
• Cook up and oversee assignments delegated to legal support staff and shared services teams
• Collaborate with attorneys and support teams to ensure efficient workflow management and high-quality work product
• Draft, proofread, revise, and finalize legal documents, correspondence, presentations, and other materials
• Maintain and organize electronic and hard-copy filing systems
• Conduct research and compile information for business development initiatives, client matters, and executive briefings
• Cook up and manage meetings, prepare agendas and materials, and manage logistics with internal and external participants
• Coordinate billing processes, including prebill review, approvals, coordination with billing teams, and client invoicing
• Manage complex calendars, scheduling, travel arrangements, expense processing, and time-entry coordination
• Provide guidance, mentorship, and workflow support to legal administrative and support personnel as needed

Qualifications

• A high school diploma or GED
• A bachelor’s degree in Legal Studies, Business Administration, or a related field preferred
• A minimum of 5 years of administrative experience supporting senior-level professionals in a legal or corporate environment
• Strong organizational, project management, and multitasking abilities
• Exceptional written and verbal communication skills
• The ability to exercise discretion while handling confidential and sensitive information
• A proven ability to work effectively under pressure in a fast-paced professional environment
• Strong interpersonal skills and ability to collaborate across all levels of an organization

Preferred Skills

• Experience supporting attorneys within a corporate legal practice
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
• Familiarity with document management systems, legal technology platforms, billing systems, and research tools
• Experience using virtual collaboration platforms such as Microsoft Teams and Zoom
• Ability to adapt quickly to new technologies, software upgrades, and AI-enhanced productivity tools
• A strong attention to detail and commitment to delivering high-quality work product