Executive Coordinator

About the role

Working at the Vermont Community Foundation For 40 years, the Vermont Community Foundation has served Vermonters and their families through philanthropy and building stronger communities. Our mission—Better Together: inspiring giving and bringing together people and resources to make a difference in Vermont—provides the bedrock for our workplace culture. Our employees are passionate about making a difference every day. We approach our work with curiosity, respect, and integrity, and believe in collaboration, equity, and diversity. When you join our team, your work will matter.

Department: Operations & Administration. Reports to: Director of Human Resources & Administration. Updated: March 2026.

Position Summary: As an executive coordinator, you will be a key player in the executive office, working with staff at all levels and staying informed about internal and external activities. You will have a lot of independence and responsibility in this role. You will also need to be trustworthy, dependable, and professional, with excellent communication, organizational, and fundamental office skills. You will provide senior-level support to the President & CEO and the Executive Leadership team (ELT) and will serve as the primary liaison with the VCF’s Board of Directors and its committees. You will be responsible for supporting the executive office administrative needs, coordinating board activities, and ensuring effective communication and collaboration among internal and external stakeholders.

Location: This position is hybrid with regular attendance required at our offices in Burlington and Middlebury. Travel is required throughout Vermont for events as needed.

Responsibilities

• Manage the scheduling and workflow of ELT and executive-level projects
• Arrange and coordinate travel and logistics for the President & CEO and the ELT, both in-state and out-of-state
• Handle a broad set of correspondence needs, such as drafting, editing, and sending letters, emails, and reports
• Record and distribute minutes for ELT, board, and committee meetings
• Track and report on organization-wide compliance matters, such as policies and procedures
• Schedule and conduct orientations for new board and committee members, and provide ongoing support and guidance where appropriate