Executive Coordinator

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. Your Role The Executive Coordinator will be reporting to the Head of Medical Operations within the Medical Affairs Team and providing excellence in contracting and PO execution for US Medical, enabling medical proponents to focus on project strategy and execution. Responsibilities Contracting & Purchase Order Support Support Statement of Work (SOW) management through the approval, vendor setup and PO setup process (with a focus on Oncology, Fertility, Endocrinology and Medical support budgets); actively monitor shared Medical Operations inbox for SOW handling, monitor, track and champion SOWs through the process in collaboration with business ownersManage monthly vendor reports with third-party vendors and/or HCPs in collaboration with business ownersComplete receiving on all business owner-approved vendor reports and individually submitted vendor invoicesReview monthly open invoice and PO reports to determine and execute appropriate actionOpen POs for approved medical grants and off-line charitable contribution requestsActively contributes to continuous process improvements, staff training and adherence to all corporate policies Medical Operations & Other Administrative Support Crosstrain and provide backup coverage for Medical Operations staff, including for contracting, the HCP engagement process and grants operations.Support development and maintenance of job aids for key Medical Affairs processes (including and beyond contracting).Actively participate in internal Administrative Professionals network, building relationships with key internal stakeholders. Work location: Boston, MA (Seaport Office - 3 days per week in office) (Overtime may be necessary on occasion) Travel 20% domestically Who You Are Minimum Qualifications: High school diploma or GED6+ years of professional work experience supporting senior-level management Preferred Qualifications Bachelor’s degreeExperience with contracting process support; SAP experience preferredStrong background in executive-level support, calendar management, meeting coordination, travel planning, and handling confidential materials.Previous project administration preferredStrong internet and computer skills including Outlook, Word, Excel and PowerPointKnowledge and ability to work in contracting and purchasing software; SAP preferredExcellent administrative skillsStrong organizational skillsAttention to detailTeam player with reflected can-do attitudeSelf-motivated, self-confidentAbility to handle multiple tasks effectively and to work under pressureAbility to work as a cooperative part of a Medical Affairs teamAbility to work in an intense, fast paced, matrixed, multinational work environmentProven experience and examples of developing and maintaining relationships across functions Ability to communicate via virtual platformAble to be flexible with work schedule to accommodate the varying volume of work Base Pay Range for this position $33.00-$50.00 per hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here. What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress! Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!