Executive Coordinator

About the role

The Executive Coordinator provides executive-level administrative and organizational coordination support to the Administrator and Director of Operations. The position serves as a key resource for the executive and operations functions of the Office of Professional Standards by coordinating schedules and meetings, facilitating communication, managing executive information and records, coordinating administrative processes, and ensuring timely follow-up on assignments and directives. The Executive Coordinator works closely with both the Administrator and Director of Operations and balances responsibilities between executive-office support and departmental operations. The position does not establish departmental strategy, exercise independent executive authority, or supervise staff.

Responsibilities

• Manage the Administrator’s schedule and executive commitments
• Prepare correspondence, reports, presentations, agendas, and briefing materials
• Coordinate departmental and executive meetings, events, trainings, and special initiatives
• Track assignments, deadlines, and follow-up
• Facilitate communication among executive leadership, OPS staff, City departments, governmental agencies, oversight entities, and external partners
• Assist with departmental administrative processes, including procurement, contracts, vendors, records, and reporting
• Maintain executive records and information systems
• Coordinate responses to routine requests
• Identify opportunities to improve administrative processes
• Participate in committees, workgroups, community events, and other special assignments as directed

Requirements

• Bachelor’s degree from an accredited college or university in business administration, public administration, communications, organizational management, or a related field
• Two years of progressively responsible administrative, executive support, project coordination, or organizational experience
• Ability to lift and carry thirty (30) pounds
• Valid State of Ohio Driver’s License

Preferred Qualifications

• Bachelor’s or master’s degree in public administration, business administration, organizational leadership, communications, or a related field
• Experience supporting executive leadership in a municipal, governmental, nonprofit, or similarly complex organization
• Experience coordinating meetings and organizational initiatives
• Experience managing executive correspondence and records
• Experience supporting procurement or administrative processes
• Experience working across departments or with external stakeholders
• Familiarity with City of Cleveland operations, public-sector administration, records management, Microsoft 365, project-tracking systems, and governmental or civilian oversight environments