Executive Coordinator

Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.

Chickasaw Nation Industries, Inc. (CNI) serves as a holding company with multiple subsidiaries engaged in Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology, and Transportation for the federal government and commercial enterprises. A portion of profits supports Chickasaw citizens, contributing to the economic development and long‑term viability of the Chickasaw Nation.

Essential Requirements

• Ability to access classified information at the Top‑Secret level.
• Experience supporting the Department of War in a similar capacity (preferred).
• Understanding of and expertise with the Military Health System (MHS) and Defense Health Agency (DHA).
• Strong organizational and customer‑service skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Outlook, and SharePoint.
• Ability to manage multiple priorities in a fast‑paced executive environment.
• Knowledge of DoW executive correspondence procedures.

Essential Duties and Responsibilities

• Coordinate executive calendars, meetings, conferences, and leadership engagements.
• Prepare executive read‑ahead packages and meeting materials.
• Coordinate travel arrangements and executive itineraries.
• Manage stakeholder communications and meeting invitations.
• Track executive correspondence, staffing packages, and suspense actions.
• Coordinate conference rooms, virtual meetings, and audiovisual support.
• Maintain executive records, organizational files, and document repositories.
• Monitor leadership taskers and provide recurring status updates.
• Support protocol requirements for distinguished visitors and senior executive engagements.
• Assist in preparing routine correspondence and administrative documentation.
• Plan daily activities within company policy, job description, and supervisor’s instruction to maximize personal output.
• Participate in self‑development by utilizing training opportunities provided by the company.
• Maintain a neat and orderly work area; report and correct unsafe conditions promptly.

Education / Experience

• Bachelor’s degree and a minimum of 3–5 years of relevant professional experience.
• Experience supporting DHA Headquarters or comparable DoW headquarters organizations.
• Experience supporting General Officer or SES‑level executives.
• Familiarity with DoW travel systems, executive protocol, and task‑management processes.

Physical Demands

The role is primarily performed in an office/warehouse setting. Regular activities include using hands to handle objects, reaching with arms, twisting at the waist, climbing stairs while carrying items, standing, walking, stooping, kneeling, and occasional lifting of up to 25 lb (occasionally up to 50 lb). The employee must be able to speak, hear, and work near general office machinery and occasional warehouse or forklift noise. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Pay

Estimated pay range: $60,000 – $85,000, with the final offer contingent on location, skill set, and experience.

Benefits

• Medical, Dental, and Vision coverage (eligible on the first day of hire for full‑time employees).
• Company Life Insurance.
• Short‑Term and Long‑Term Disability Insurance.
• 401(k) with immediate vesting.
• Professional Development Assistance.
• Legal‑Aid Assistance Program.
• Family Planning / Fertility Assistance.
• Personal Time Off and Paid Time Off (PTO).
• Observance of Federal Holidays.
• Employee Assistance Program (EAP).
• Training and Development Opportunities.

As a federal contractor, CNI maintains a drug‑free workplace and complies with the Federal Controlled Substance Act.