Executive Coordinator

About the role

This position is eligible for medical, dental, vision, and 401K.

Responsibilities

• Cook up and manage executive calendars, meetings, and travel arrangements to optimize leadership productivity.
• Prepare professional correspondence, reports, presentations, and meeting materials with a high degree of accuracy and confidentiality.
• Act as a key point of contact between executives, internal departments, and external stakeholders.
• Organize and facilitate meetings, including agenda preparation, note-taking, and follow-up on action items.
• Monitor and prioritize incoming communications, ensuring timely responses and appropriate escalation when necessary.
• Aid with special projects, research initiatives, and administrative processes that support organizational objectives.
• Maintain confidential records, documents, and executive files while ensuring compliance with company standards.
• Support event planning, executive functions, and other business-related activities as needed.
• Identify opportunities to improve administrative workflows and implement efficiencies across executive support functions.

Requirements

• Bachelor's degree preferred; equivalent professional experience will also be considered.
• 5+ years of experience supporting senior executives, leadership teams, or C-suite professionals.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Pristine organizational, problem-solving, and decision-making abilities.
• Ability to work independently while maintaining a collaborative approach with team members and stakeholders.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will also be considered.
• 5+ years of experience supporting senior executives, leadership teams, or C-suite professionals.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Pristine organizational, problem-solving, and decision-making abilities.
• Ability to work independently while maintaining a collaborative approach with team members and stakeholders.

Skills

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and decision-making abilities.
• Ability to manage multiple priorities, deadlines, and confidential information.

Benefits

This position is eligible for medical, dental, vision, and 401K.

Pay

$70,000-$75,000 annually

Schedule

Full-time, direct-hire opportunity.

Primarily onsite role located in San Antonio, TX.

Additional Details

• Opportunity to work closely with executive leadership and contribute to key business initiatives.
• Professional environment with opportunities for growth and development.

Company Information

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.