Executive Coordinator

About the Jewish Fertility Foundation

The Jewish Fertility Foundation (JFF) is a national nonprofit organization dedicated to supporting individuals and families in the Jewish community experiencing infertility. JFF provides financial assistance, emotional support, and educational resources to help those on their family-building journeys access high-quality fertility care. Through a combination of grants, support groups, community programming, and professional partnerships, JFF ensures that no one has to navigate infertility alone.

About the role

The Executive Coordinator provides high-level executive, administrative, and operational support to JFF's Chief Executive Officer, serving as a strategic partner who helps manage priorities, coordinates board governance activities, oversees communications, and ensures follow-through on key organizational details. This individual anticipates needs, keeps projects moving, and enables the CEO to remain focused on advancing JFF's mission and strategic growth. This is a full-time, 40-hour-per-week position. While the role is primarily remote, there is a strong preference for candidates based in the Atlanta metropolitan area who can attend occasional in-person team meetings, Board meetings, and organizational events.

Responsibilities

• Executive Support
  • Manage the CEO's calendar, including scheduling and prioritizing meetings, calls, and travel, and proactively resolving conflicts.
  • Arrange travel logistics for the CEO, including national travel to JFF expansion cities and events.
  • Prepare correspondence, presentations, and briefing materials on the CEO's behalf; draft and proofread emails, letters, and reports.
  • Track the CEO's action items and follow-ups across departments, ensuring deadlines are met.
  • Proactively manage executive follow-up by tracking relationship touchpoints, recurring meetings, and strategic priorities, ensuring the CEO remains engaged with key stakeholders throughout the year.
  • Develop and maintain systems to remind the CEO of recurring outreach, donor stewardship, board engagement, and relationship-building opportunities.
  • Serve as the CEO's strategic scheduling partner, proactively managing calendar priorities during travel, board meetings, conferences, and organizational events.
  • Serve as a gatekeeper and liaison between the CEO and staff, board members, donors, and external partners, exercising discretion with sensitive and confidential information.
• Board & Stakeholder Coordination
  • Coordinate logistics for Board of Directors meetings, including scheduling, materials preparation, minutes, and follow-up on action items.
  • Partner with the CEO and Board Chair to prepare meeting agendas, supporting materials, and executive briefings.
  • Support the CEO's communication with board members, funders, and community partners, including scheduling and preparing briefing notes.
  • Monitor board action items and ensure timely follow-up on commitments and next steps.
  • Assist with coordination of donor and funder meetings, site visits, and events as needed.
• Strategic Projects & Operational Support
  • Support day-to-day office and administrative operations, including vendor coordination and general correspondence.
  • Assist with special projects and organizational initiatives as assigned by the CEO.
  • Coordinate cross-departmental initiatives to ensure projects remain on schedule.
  • Manage client intake through web inquiries and the JFF info email account, responding or delegating as appropriate.

Requirements

• Bachelor's degree or equivalent work experience preferred.
• 3+ years of experience as an Executive Coordinator or in a senior administrative role, ideally supporting C-suite or nonprofit leadership.
• Demonstrated ability to anticipate executive needs, manage competing priorities, and independently drive projects and follow-up with minimal supervision.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with the ability to navigate sensitive conversations with empathy and professionalism.
• High level of discretion and sound judgment in handling confidential information.
• Proficiency with Google Workspace; experience with donor databases/CRMs (Bloomerang preferred) a plus.
• Ability to work independently in a remote environment while staying closely aligned with the CEO's priorities.
• Commitment to JFF's mission and values; familiarity with Jewish communal organizations a plus.

Benefits

• Full-time position (40 hours per week) with flexible scheduling
• Competitive salary of $50,000-$55,000
• Flexible paid time off, including vacation, sick leave, and parental leave
• Paid federal holidays and major Jewish holidays
• 401(k) retirement plan with company match
• $6,000 Health insurance stipend
• Remote work environment with a collaborative and mission-driven team
• For Atlanta-based employees: Eligibility for a 50% Jewish day school tuition benefit for children in Kindergarten and above through the generosity of The Zalik Foundation

Pay

$50,000-$55,000 / year

Schedule

Full-time, 40 hours per week

Jewish Fertility Foundation's Core Values:

• Prioritize Health: We actively promote and support both physical and mental well-being for all who engage with us.
• Lead with Empathy: We ensure every interaction reflects kindness, respect, and understanding, fostering genuine connections.
• Embrace Inclusivity: We cultivate inclusive environments and empower those around us.
• Adapt Responsively: We evolve in response to the changing landscape, staying agile and forward-thinking in our efforts.
• Honor Jewish Values: We align our mission and actions with the principles of Judaism, continually discussing and integrating these values into our work.