Executive Business Partner to CEO

Key Responsibilities

• Manage a high-volume executive inbox, including email triage and follow-up coordination
• Maintain and prioritize a dynamic executive calendar and scheduling requests
• Cook up and coordinate domestic and international travel arrangements and logistics
• Prepare meeting agendas, executive summaries, presentations, and follow-up action items
• Protect executive time by prioritizing business-critical activities
• Serve as a liaison between executive leadership and internal/external stakeholders

Operations & Business Coordination

• Track company initiatives and help drive accountability across departments
• Support cross-functional communication between operations, development, construction, accounting, and leadership teams
• Aid in executive reporting, dashboards, and operational summaries
• Help improve workflows, systems, and organizational processes
• Cook up special projects and business initiatives as directed by the CEO
• Support implementation of tools, systems, and AI-enabled operational improvements

Strategic & Chief of Staff Development

• Absorb operational planning and executive-level coordination
• Monitor organizational priorities and project execution
• Gradually assume increased operational and strategic responsibilities over time
• Support leadership with prioritization, communication, and decision-making processes

Requirements

• 10+ years of executive support, operations, project coordination, or related experience
• Experience supporting senior executives, founders, or leadership teams
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Strong problem-solving and prioritization skills
• Advanced proficiency with Microsoft Office and/or Google Workspace