Executive Business Partner to the CEO

Responsibilities

• Manage the CEO’s calendar, ensuring alignment with strategic priorities and time allocation.
• Cook up and coordinate travel, events, offsites, and special initiatives.
• Prioritize and schedule internal and external meetings across executives, Board members, clients, and partners.
• Anticipate conflicts and shifting priorities; utilize sound judgment and discretion to adjust schedules.
• Cook up follow-ups and ensure action items from CEO meetings are documented and executed.
• Facilitate efficient communication between the CEO and senior leadership team regarding schedule changes and meeting expectations.
• Organize and manage CEO-level documents, internal operating materials, and leadership communications.
• Conduct preliminary contract reviews (summaries, redlines, risk flags) and coordinate next steps.
• Manage contacts, follow-ups, and relationship tracking across key stakeholders.
• Support Board meeting preparation, planning, and material creation across stakeholders.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Represent the organization and Executives in a professional manner, through consistent follow-through and sound judgment.
• Plan and run executive and leadership meetings, including agendas, materials, notes, and follow-ups.
• Track OKRs, goals, and commitments, ensuring accountability and progress visibility.
• Partner with the Information Technology department to maintain action trackers, decision logs, and execution dashboards.
• Support development of executive-level PowerPoint presentations and pitch materials.
• Aid in client/partner meeting preparation.

Qualifications

• Proven ability to manage complex calendars and schedules.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Experience with contract reviews and stakeholder management.
• Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
• Ability to handle confidential information with discretion.
• Experience with project management tools and dashboards.