Executive Assistant & Visual Strategist

About the role

The Executive Assistant and Visual Strategist reports to the Chief Executive Officer and serves as the communications and administrative leader to the CEO. This role combines executive partnership, high-level project coordination, scientific communication, and visual storytelling.

Responsibilities

• Serve as the primary gatekeeper and strategic partner to the CEO, exercising sound judgment when prioritizing access, inquiries, and communications.
• Maintain the highest level of confidentiality regarding intellectual property, executive communications, and business strategy.
• Strategically manage and optimize the CEO’s calendar to align with high-priority scientific, operational, and business objectives.
• Prepare comprehensive meeting materials, including agendas, briefing documents, stakeholder research, and executive summaries to ensure informed decision-making.
• Lead the development of high-impact executive presentations using PowerPoint, InDesign, and Canva, translating complex scientific and technical content into clear, professional visual narratives.
• Draft, edit, and synthesize scientific and operational communications, including executive correspondence, grant updates, and internal memoranda.
• Convert detailed technical materials into concise executive summaries suitable for board, investor, and cross-functional audiences.
• Manage and maintain a centralized library of visual assets, templates, and presentation materials to ensure brand consistency and accessibility.
• Partner closely with the Head of PR to ensure executive communications are aligned, accurate, and strategically timed.
• Serve as a liaison between the CEO’s office and cross-functional teams including PR, R&D, Marketing, Legal, and Operations.
• Optimize workflows and administrative processes to improve efficiency and information flow across departments.
• Identify operational bottlenecks and implement scalable systems and process improvements.
• Manage executive initiatives and special projects by tracking timelines, deliverables, and stakeholder coordination.

Qualifications

• Bachelor’s degree required. Degree in Biology, Chemistry, Life Sciences, or related field preferred.
• Alternatively, a degree in Communications or Design combined with experience in biotech, healthcare, or a technical environment is acceptable.
• 7+ years of experience supporting C-level executives, leading executive communications, or managing high-visibility projects.
• Demonstrated experience managing highly confidential and proprietary information with discretion.
• Advanced expertise in PowerPoint and Canva; strong visual storytelling capabilities.
• Proficiency in Adobe Creative Cloud tools (InDesign, Illustrator) or comparable platforms.
• Strong knowledge of modern collaboration tools (Slack, Asana, Monday.com, etc.) and comfort leveraging AI-enabled productivity tools.
• Prioritized experience identifying process improvements and implementing workflow efficiencies.
• Proven ability to synthesize complex scientific or technical information into clear, compelling narratives.
• Exceptional written, verbal, and presentation skills.
• Strong executive presence, professionalism, and interpersonal judgment.
• Ability to perform effectively in high-pressure, fast-moving environments with shifting priorities.