Executive Assistant, Design

About The Company Figma is a leading platform dedicated to making design accessible to everyone. With a passionate team of creatives and builders, Figma empowers teams around the world to bring ideas to life through innovative tools that facilitate brainstorming, prototyping, translating designs into code, and leveraging AI for iterative improvements. Our mission is to streamline workflows, enhance collaboration, and accelerate product development from concept to completion. As a rapidly growing organization, Figma values innovation, inclusivity, and continuous learning, fostering an environment where talented individuals can thrive and make a significant impact in the design and technology space. About The Role We are seeking an experienced and highly organized Executive Assistant to support our Design leadership team, including Vice Presidents and their respective pillars. This full-time role offers the opportunity to work either from our San Francisco or New York hubs, or remotely within the United States. The Executive Assistant will play a crucial role in managing day-to-day administrative tasks, coordinating complex schedules, and ensuring seamless communication across teams. The ideal candidate will act as a strategic partner, proactively identifying workflow improvements, managing large-scale meetings, and supporting long-term planning initiatives. This position requires working part-time hours and involves close collaboration with cross-functional teams within the broader Tech organization. The successful candidate will embody Figma’s core values, foster a collaborative culture, and contribute to the ongoing growth and success of our design team and organization as a whole. Qualifications 5+ years of executive support experience in a fast-paced technology environmentExceptional organizational and time-management skillsStrong written and verbal communication abilitiesExperience managing complex calendars, travel arrangements, and expensesAbility to work independently with minimal supervision and make informed decisionsProficiency in Google Suite products (Gmail, Google Calendar, Drive, Docs, Sheets)Discretion and confidentiality when handling sensitive informationInterest or familiarity with AI and innovative workflows is a plusExperience supporting technical or design teams is advantageous Responsibilities Proactively manage and coordinate VP calendars, meetings, and travel logisticsHandle expense reports, PO approvals, and internal tooling with attention to company policiesPartner with operations to plan agendas, organize logistics for large meetings, and track content readinessIdentify opportunities to optimize workflows and improve operational efficiencyAct as a strategic thought partner to leadership, providing insights on long-term planning and process improvementsDrive cross-functional alignment on projects, milestones, and internal eventsFoster a positive culture and connection across company hubs and remote teamsManage communication with internal and external stakeholders, representing leadership professionallySupport the design team’s operational needs and contribute to a collaborative work environment Benefits Competitive salary range: $127,000 - $221,000 USD annuallyEquity options and performance-based bonusesComprehensive health, dental, and vision insurance plansRetirement savings plans with company contributionsParental leave and family planning supportMental health and wellness benefitsPaid time off, including holidays and flexible PTOAdditional perks such as cell phone and home internet reimbursements, lifestyle spending accounts, and company recharge daysOpportunities for professional growth and development within a dynamic organization Equal Opportunity Figma is committed to fostering an inclusive environment and is proud to be an equal opportunity employer. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, color, religion, sex, national origin, sexual orientation, age, disability, gender identity or expression, veteran status, or any other characteristic protected by law. We ensure reasonable accommodations are available for individuals with disabilities throughout the application and employment process. We believe that diverse perspectives and experiences enrich our community and drive innovation, and we welcome applicants from all backgrounds to join our team.