Executive Assistant, Design

About the role

Figma is growing its team of passionate creatives and builders on a mission to make design accessible to all. The Executive Assistant in Design supports VPs and their pillars by managing administrative and operational needs, partnering with leadership teams, and collaborating cross-functionally within the broader Tech Org.

Responsibilities

• Proactively manage VP calendars, meetings, business travel arrangements, and expenses
• Act as a delegate for the VP, signing off on expenses, PO approvals, and various other tooling as needed
• Pick up the slack for the VP, ensuring smooth operations and efficient workflows
• Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings
• Track content readiness, take notes, and push forward on relevant action items
• Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
• Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
• Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value

Requirements

• 5+ years of executive support within a fast-paced tech environment
• Ability to anticipate tradeoffs and act independently to make decisions
• Affinity for AI and the ability to build creative workflows to improve operational efficiency
• Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders
• A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information
• Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)

Qualifications

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting technical or AI-focused teams

Skills

• Exceptional organizational and prioritization skills
• Strong interpersonal and communication skills
• Ability to handle multiple tasks simultaneously and prioritize effectively
• Experience with project management tools and methodologies
• Excellent attention to detail and accuracy

Benefits

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay

The annual base salary range for this role is $127,000 - $221,000 USD. The listed range is a guideline, and the range for this role may be modified.

Schedule

This role requires working PT hours. The role can be held from one of our US hubs (SF or NYC) or remotely in the United States.