Executive Assistant/HR Designee

About the role

The Executive Assistant / HR Designee plays a critical role as an operational partner, combining high-level administrative support with ownership of key human resources functions.

Responsibilities

• Provide high-level administrative support to leadership, including calendar management, meeting coordination, and correspondence
• Coordinate meetings, including logistics, materials, and follow-up
• Support internal and external communications and document preparation
• Aid in marketing-related administrative tasks, including coordination of materials and project support
• Oversee general office operations, including ordering supplies, equipment maintenance, and workspace organization
• Coordinate with IT providers for troubleshooting and scheduling support
• Reads and routes incoming mail, locates and attaches appropriate files, and helps with customer service inquiries and responses
• Assist with VIP and Premium ticket requests and assists with fulfillment
• Assist with scheduling and making appointments
• Greet scheduled visitors & vendors and direct to appropriate area or person
• Conduct research and compile and type statistical reports
• Helps with monthly facility reports
• Ensure compliance with Legends Global HR policies and all applicable federal and New Hampshire employment regulations
• Administer HR policies, procedures, and programs for all facility personnel
• Manage full-cycle recruiting, including job postings, interviewing, hiring, and onboarding
• Cook up new employee orientations
• Maintain employee records, including benefits participation, personnel changes, and reporting data
• Administer benefits programs (health, dental, vision, life, disability, leave programs, COBRA, and FMLA)
• Support performance management processes, including reviews and salary administration
• Provide guidance to management on employee relations matters and escalate issues as appropriate
• Cook up training for managers and employees, including compliance and customer service programs
• Prepare separation documentation, conduct exit interviews, and track turnover trends
• Investigate workplace incidents and prepare reports for insurance carriers
• Aid in biweekly payroll processing, ensuring accuracy and timely submission
• Support overall HR and administrative operations and team coordination
• Cook with leadership and cross-functional teams to achieve business and operational goals
• Aid in reporting, special projects, and other duties as assigned
• Proactively identify areas where additional support is needed and step in as required
• Assist leadership and team operations in a fast-paced, dynamic environment

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration or a related field preferred
• 2+ years of administrative and/or HR experience preferred (internships and part-time experience considered)
• Experience in customer service, hospitality, or office environments is a plus