HR Executive Assistant

About the role

The position will work closely with the HR department on topics such as onboarding, employee engagement, and daily administrative tasks. When additional time is available, the role will also support the Plant Manager.

Responsibilities

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Works on assignments requiring considerable judgment and initiative. Understands implications of work and makes recommendations for solutions
• Handle administrative needs for other professionals, including the Site Leader, the HR Site Leader, the Operations Manager, the Finance Leader and the Purchasing Leader
• Schedule and coordinate staff and other meetings, assist with meeting preparation, set up and accommodations
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Order office supplies and equipment as necessary. Maintain supply cabinet inventory and organization
• Prepare spreadsheets, reports and presentations, as needed
• Aid HR with new hire orientation and other paperwork related to new employees
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

Requirements

• Associate degree in Business Administration (Bachelors preferred)
• 4-5+ years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills and ability to interact with executive level personnel
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Ability to maintain confidentiality

Qualifications

• High school diploma or equivalent
• Experience in a similar role

Skills

• Excellent organizational and time management skills
• Strong interpersonal and communication skills
• Ability to handle confidential information
• Proficiency in Microsoft Office Suite

Benefits

• Annual Incentive Plan
• Paid Vacation
• 401(k) Plan
• Health Care Benefits
• Paid Holidays
• A strong diversity culture
• Supportive Employee Groups and community outreach activities

Pay

Commensurate with experience

Schedule

Varies

Benefits

• Annual Incentive Plan
• Paid Vacation
• 401(k) Plan
• Health Care Benefits
• Paid Holidays
• A strong diversity culture
• Supportive Employee Groups and community outreach activities

Contact

Bethany Vijayakumar

Diversity Commitment

Diversity, Equity and Inclusion are more than just words for us. They are at the core of the ZF Way that propels our team members towards their utmost success. We strive to build and nurture a culture where inclusiveness is a natural reflex. We actively seek ways to remove barriers so that every member of ZF can rise to their full potential. We aim to embed this in our legacy through how we operate and build our products as we shape next generation mobility, safety, sustainability and social justice.

With four generations across 118 nationalities in 41 countries, ZF combines a unique variety of backgrounds, perspectives, and ideas. Together, we solve problems, drive innovation and shape next generation mobility.

Our company is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with us and are in need of accommodation or special assistance to navigate our website or to complete your application, please contact us. Requests for reasonable accommodation will be considered on a case-by-case basis.

ZF is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Equal Employment Opportunity/Affirmative Action Employer M/F/Disability/Veteran