HR Executive Assistant

Key Responsibilities

• Serve as a trusted administrative partner to the CHRO and Global HR leadership team, including Global Communications, by providing high-level executive support.
• Responsibilities include complex calendar management, meeting and event coordination, travel planning, expense management, and facilitating effective communication and workflow across a global organization.
• Aid in preparing HR reports, presentations, and organizational charts.
• Cook up coordination and communication of employee engagement for HR, including town-hall/all-hands events.
• Support the recruitment process by scheduling interviews, coordinating candidate communication, and managing applicant tracking systems.
• Act as a liaison between HR and other departments, ensuring smooth communication and follow-up on action items.
• Maintain oversight of HR deadlines (e.g., performance reviews, compliance trainings) and assist in tracking progress.
• Screen phone calls, emails, and visitors, prioritize important communications, and direct inquiries appropriately.
• Provide support for the HR purchase order (PO) and accounts payable (AP) processes as necessary.
• Track HR department budget, process invoices, and liaise with external vendors (e.g., benefits providers, staffing agencies, training partners).
• Contribute to special projects as assigned.

Qualifications

• 5+ years of experience in an administrative or executive assistant role reporting to senior management, preferably within an HR or corporate environment.
• Strong knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Discretion and ability to handle sensitive information with integrity.
• Strong interpersonal and communication skills (both written and verbal), including effective communication with internal and external stakeholders.
• Ability to work independently, take initiative and handle multiple tasks with efficiency.
• Bachelor’s degree preferred.
• Preferred Qualifications: Experience with HRIS systems (e.g., Workday) and Travel and Expense systems, Project coordination experience, Familiarity with HR best practices, Familiarity with corporate, internal, or global communications functions.