Executive Assistant to the Chief Brand Officer (Volunteer)

About the role

Mentor A Promise is a New York City–based nonprofit serving children and youth (ages 5–18) experiencing housing instability. The Executive Assistant to the Chief Brand Officer supports the Chief Brand Officer in managing priorities, coordinating initiatives, facilitating communication, and strengthening operational effectiveness across PromiseBrands.

Responsibilities

• Provide direct support to the Chief Brand Officer
• Aid in managing priorities, projects, and action items
• Prepare agendas, meeting materials, and follow-up documentation
• Track strategic initiatives and key deliverables
• Support day-to-day administrative and operational needs
• Coordinate meetings, scheduling requests, and leadership calendars
• Assist with divisional planning timelines and project schedules
• Prepare meeting notes, summaries, and action-item trackers
• Support leadership meeting preparation and follow-up
• Help ensure accountability across divisional priorities
• Track progress on campaigns, brand initiatives, and strategic projects
• Support implementation of divisional priorities
• Maintain project documentation and organizational records
• Monitor deadlines and deliverables
• Assist with coordination across multiple teams and initiatives
• Communicate and coordinate with teams across MAP
• Support communication between the Chief Brand Officer and divisional teams
• Draft internal communications, updates, and follow-up messages
• Facilitate information sharing across PromiseBrands
• Ensure timely follow-up on key requests and organizational priorities
• Support cross-divisional collaboration
• Coordinate with teams across MAP as needed
• Support organization-wide campaigns and initiatives
• Assist with executive communications and special projects
• Strengthen collaboration between PromiseBrands and other divisions

Qualifications

• Experience in executive support, administration, project coordination, operations, marketing, communications, nonprofit management, or related fields
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and professionalism
• Proficiency with Google Workspace and virtual collaboration tools
• Passion for branding, communications, marketing, and nonprofit impact

Preferred Qualifications

• Experience in executive support, administration, project coordination, operations, marketing, communications, nonprofit management, or related fields
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and professionalism
• Proficiency with Google Workspace and virtual collaboration tools
• Passion for branding, communications, marketing, and nonprofit impact

Why This Role Matters

The Executive Assistant helps create the coordination, organization, and operational effectiveness that allows PromiseBrands to focus on storytelling, engagement, growth, and impact. This role plays a critical part in helping the division execute its mission while supporting children and families experiencing housing instability.

What You'll Gain

• Experience supporting executive leadership within a growing nonprofit organization
• Exposure to branding, marketing, communications, publishing, and social enterprise operations
• Collaboration with senior leaders and cross-functional teams
• Professional references and letters of recommendation
• Meaningful impact supporting children and families experiencing housing instability

How to Apply

Interested candidates should apply directly through Idealist and include their resume and cover letter. Please highlight experience involving executive support, administration, project management, operations, marketing, communications, nonprofit leadership, or related fields. Help strengthen the leadership, coordination, and impact of PromiseBrands as we build awareness, engagement, and opportunity through Mentor A Promise. Thank you for your interest in volunteering with our organization.