Executive Assistant to the Chief Marketing Officer

Key Responsibilities

• Own the CMO's calendar end-to-end, including managing complex scheduling, proactively resolving conflicts, and protecting time for the highest-priority work
• Draft, edit, and send communications on behalf of the CMO, including internal memos, external partner correspondence, and executive presentations
• Cross-functional meetings, prepare agendas in advance, capture minutes, and own follow-through on action items
• Serve as a trusted point of contact for internal leadership, agency partners, vendors, and key stakeholders, triaging and escalating with good judgment
• Support marketing operations by tracking campaign timelines, organizing project materials, and ensuring the CMO has the right context before every meeting and decision
• Manage travel logistics, expense reporting, and vendor coordination with minimal direction
• Handle sensitive information, including personnel matters, strategic plans, and patient-adjacent communications, with absolute discretion
• Maintain organized digital systems and documentation in compliance with HIPAA and internal confidentiality standards
• Anticipate what is needed proactively, flagging scheduling conflicts, surfacing priority shifts, and keeping the CMO ahead of the curve

Requirements

• 4+ years of executive-level administrative experience supporting a VP, SVP, or C-suite leader
• Exceptional written communication skills with the ability to draft polished, professional correspondence and executive materials independently
• Demonstrated ability to handle confidential information with discretion and professionalism
• Prowed organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience in healthcare or a similarly regulated environment strongly preferred

Benefits

• Salary: $65,000 - $80,000 annually, commensurate with experience
• Full medical, dental, and vision benefits (90% paid for all dependents)
• 401(k) provided
• Paid time off and company holidays
• Opportunity for growth within a rapidly expanding organization