Executive Assistant to the CEO/Founder – Volunteer Role
The Donovan's Venom, INC.
About the role
The Donovan's Venom, INC. is a non-profit 501(c)(3) organization dedicated to providing music, art, and entertainment to those in need. It supports individuals who lack the means or access to such resources.
Responsibilities
Manage and optimize the CEO’s calendar
Align time with organizational priorities
Anticipate conflicts and proactively resolve them
Serve as a key point of contact for internal and external communication
Draft and manage emails
Announce and manage executive messaging
Ensure timely, professional, and clear communication
Coordinate leadership and executive meetings
Prepare agendas and materials
Capture action items and ensure follow-through
Keep meetings structured and outcome-driven
Track CEO-led initiatives and priorities
Ensure alignment and progress across teams
Help drive accountability and execution
Act as a liaison between CEO and Executive team
Department leaders
Ensure communication flows clearly across the organization
Maintain organized documentation
Strategic plans
Reports
Key communications
Build structured workflows for executive operations
Handle sensitive information with discretion
Maintain trust and professionalism at all times
Support planning of Town halls
Leadership meetings
External engagements
Ensure logistics and follow-through
Track deadlines, deliverables, and key priorities
Provide updates and summaries to the CEO
Maintain visibility across initiatives
Identify inefficiencies in executive workflows
Build systems to improve organization and execution
Support scalable executive support processes
Qualifications
3–5 years in executive support, administrative, or coordination roles
Experience supporting senior leaders preferred
Strong organizational and time management skills
PREFERRED: Experience in nonprofit or mission-driven environments
Preferred: Experience working in remote teams
Strong writing and communication skills
Commitment
10–15 hours per week
Application Requirements
You must be able to start within 14 days
You must complete the full application
You must be responsive and reliable
Important Disclaimer
This is a volunteer role. We are onboarding individuals who are ready to contribute immediately. Please only apply if you are prepared to begin within the next 14 days.